RESIDENTIAL PROPERTY CONVEYANCING ASSISTANT The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of administrative duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail of activities.
Duties include
* General administrative support to Conveyancer.
* Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
* Deal with new business enquiries and provide quotes to prospective clients.
* Open new files.
* Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
* Compile contract papers on a sale.
* Request and obtain items such as searches from agreed providers on a purchase.
* Type up and file basic legal documents and correspondence as directed by the Conveyancer.
* Draft search reports.
* Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
* Handle exchange of contracts as directed and approved by the Conveyancer.
* Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
* Generate bills as requested by the conveyancer.
* Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
* Prepare draft AP1s for submission.
* Assisting in file closures/archiving.
* Any other task reasonably required of the assistant as requested by the conveyancer or PGL.
You will be
* Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
* Familiarity with law, legal procedures and protocols.
* Computer literacy with a good understanding of MS Office software.
* Proficiency in English.
* Excellent organisational skills.
* Good telephone manner.
If you are interested please submit your CV to Tanya Browns Recruitment Group as directed.