JB388: Project Support Coordinator

Salary: £26,000 - £30,000 per annum

Location: East Kilbride

Overview:

First Military Recruitment are currently seeking a Project Support Coordinator on behalf of one of our clients.

Our client encourages applications from ex-military personnel however all candidates will be given due consideration.

Duties and Responsibilities for the Project Support Coordinator:
*Answering contract related phone calls and connecting calls to the appropriate person within the contracts department.
*Taking phone messages and passing them on.
*Assist the site management teams as and when required.
*Preparing new site box with site folders, site set up items / equipment (and ordering new items / equipment where necessary); check availability of equipment at Dixon Place.
*Check PPE supplies for upcoming projects and place in new start box (procurement and management of PPE by others).
*Print HS&E documentation for display on site accommodation walls.
*Prepare neighbour notification letters and arrange for distribution.
*Compiling / populating new site digital folders on Procore; obtaining required information as necessary by contacting relevant providers.
*Drawing management on Procore and distribution as directed by management.
*Procore administration across multiple projects.
*Print / distribute paper copies (to scale) to site management of updated / revised contract drawings.
*In conjunction with contract teams, update / maintain Project Directory on Procore; issue notifications of updates to contract team.
*Considerate Constructors Scheme applications and communications.
*Collation / filing of CCS inspections.
*Uploading information to client portals.
*Email communications with clients, contracts team, professional services, local authorities and supply chain as directed by CM’s.
*Assist the CM to obtain quotations, ie, skips, materials, plant etc.
*Monitor, update and take actions when necessary for project trackers.
*Complete check on weekly site returns from site management; distribute tracker to CM’s.
*Prepare letters and other documents as directed by CM.
*Manage the O&M process in accordance with client requirements; chasing, follow ups, collation of required information and compiling of digital H&S file / O&M manuals; obtaining approvals from client / PD and producing paper copy for distribution to client.
*On D&M housing projects, prepare and issue plot handover / O&M files.
*Assist the CM in collating PC documents / building control completion documents using the Project Handover Checklist.
*Ensure meter readings / meter photographs are recorded at project completion.
*Produce training schedule at project completion.
*Produce key schedule at project completion in conjunction with site management.
*Produce H&S / O&M file sign off sheet at project completion.
*Assist CM with snagging close out at project completion.
*Complete post project return form, assisted by CM.
*Update sub contractor KPI spreadsheet at project completion and arrange meeting with project team to carry out post project review / supply chain appraisal.
*Issue client feedback document to client PM and follow up for response.
*Update client feedback tracker when feedback is provided; circulate.
*Collating returned site files and preparing for archiving.
*Organising archive folder collection.
*Attend weekly contract meeting.
*Producing new control documents to assist with the project management process.
*Assist the project CM / QS as and when required.
*Provide support to the SHEQ Manager.
*Provide support to Office Manager.
*Provide support to Homes Sales Manager.
Skills and Qualifications for the Project Support Coordinator:
*Keyboard skills
*Microsoft office skills
*Minute taking
*Written and verbal communication
*Professionalism
*Highly organized
*Positive can-do attitude
Salary: £26,000 - £30,000 per annum

Location: East Kilbride