Team Assistant - Trading Floor
other jobs Paragon Personnel Job
Added before 1 Days
- England,London,City of London
- Full Time, Permanent
- £50,000 - £51,000 per annum
Job Description:
Team Assistant - Trading Floor
Location: Canary Wharf, London (E14)
Start Date: ASAP
Contract Length: 12 months initially
Working Hours: Monday to Friday, 8:00 AM - 5:30 PM (5 days in-office)
Overview A prestigious global financial services firm is seeking an experienced Executive Assistant to support its high-performing Sales & Trading team based in London.
You will be part of a collaborative and professional assistant team and play a key role in keeping the division running smoothly.
Key ResponsibilitiesExecutive Support * Manage complex, ever-changing diaries with a high degree of autonomy and foresight
* Coordinate internal/external meetings, video calls, conference calls, and catering needs
* Serve as a professional gatekeeper, fielding calls, emails, and scheduling requests
* Collate data packs and ensure stakeholders are well-prepared for meetings
* Liaise with senior clients and internal teams globally, including New York, EMEA, and APAC
* Manage sensitive information and maintain strict confidentiality
* Support recruiting processes and other administrative projects
* Handle ad hoc personal assistant requests when needed
* Maintain and update the internal CRM system
Travel & Expenses * Book complex international travel (flights, visas, hotels, transfers) with full itinerary prep
* Submit accurate and timely expense claims in line with firm policy
* Support and organize team and client events, off-sites, and internal functions
Team Collaboration * Provide phone and diary coverage for absent colleagues (lunches, leave, sickness)
* Contribute to a team-first culture and ensure up-to-date handover documentation for seamless support
Ideal Candidate ProfileExperience & Skills * Proven experience supporting senior executives, ideally within financial services or a global corporate setting
* Strong prioritization and time management skills in a high-pressure environment
* Ability to remain calm and resourceful under pressure and during last-minute changes
* Confident, polished, and proactive approach to handling internal and external stakeholders
* Highly organized and attentive to detail, with strong multitasking abilities
* Strong communicator - clear, articulate, and diplomatic
* Demonstrated ownership and accountability of responsibilities
* Tech savvy - proficient with Microsoft Outlook, Word, Excel, PowerPoint
* Previous experience using CRM tools and expense systems is advantageous
Soft Skills * Warm, approachable, and a strong team player
* Maintains a high level of professionalism and discretion
* Willingness to work overtime when needed
Training & Support * Full onboarding and training on systems and internal policies will be provided
* You will be embedded in a collaborative assistant team with shared knowledge and support structures
Location: Canary Wharf, London (E14)
Start Date: ASAP
Contract Length: 12 months initially
Working Hours: Monday to Friday, 8:00 AM - 5:30 PM (5 days in-office)
Overview A prestigious global financial services firm is seeking an experienced Executive Assistant to support its high-performing Sales & Trading team based in London.
You will be part of a collaborative and professional assistant team and play a key role in keeping the division running smoothly.
Key ResponsibilitiesExecutive Support * Manage complex, ever-changing diaries with a high degree of autonomy and foresight
* Coordinate internal/external meetings, video calls, conference calls, and catering needs
* Serve as a professional gatekeeper, fielding calls, emails, and scheduling requests
* Collate data packs and ensure stakeholders are well-prepared for meetings
* Liaise with senior clients and internal teams globally, including New York, EMEA, and APAC
* Manage sensitive information and maintain strict confidentiality
* Support recruiting processes and other administrative projects
* Handle ad hoc personal assistant requests when needed
* Maintain and update the internal CRM system
Travel & Expenses * Book complex international travel (flights, visas, hotels, transfers) with full itinerary prep
* Submit accurate and timely expense claims in line with firm policy
* Support and organize team and client events, off-sites, and internal functions
Team Collaboration * Provide phone and diary coverage for absent colleagues (lunches, leave, sickness)
* Contribute to a team-first culture and ensure up-to-date handover documentation for seamless support
Ideal Candidate ProfileExperience & Skills * Proven experience supporting senior executives, ideally within financial services or a global corporate setting
* Strong prioritization and time management skills in a high-pressure environment
* Ability to remain calm and resourceful under pressure and during last-minute changes
* Confident, polished, and proactive approach to handling internal and external stakeholders
* Highly organized and attentive to detail, with strong multitasking abilities
* Strong communicator - clear, articulate, and diplomatic
* Demonstrated ownership and accountability of responsibilities
* Tech savvy - proficient with Microsoft Outlook, Word, Excel, PowerPoint
* Previous experience using CRM tools and expense systems is advantageous
Soft Skills * Warm, approachable, and a strong team player
* Maintains a high level of professionalism and discretion
* Willingness to work overtime when needed
Training & Support * Full onboarding and training on systems and internal policies will be provided
* You will be embedded in a collaborative assistant team with shared knowledge and support structures
Job number 2690782
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