Our client, a leading name in specialist gallery services and fine art logistics, is seeking an Operations Assistant to join their busy team near Heathrow. This is a fantastic opportunity to work within an organisation renowned for precision, compliance, and exceptional client service.
The RoleAs Operations Assistant, you will play a key part in coordinating domestic andinternational shipments—including high-profile art fairs—while ensuring artworks are handled with the utmost care and efficiency.
Key responsibilities include:
*Coordinating UK and international transport and storage of fine art pieces
*Preparing collection/delivery notes, commercial invoices, and customs/shipping documentation
*Managing job files end-to-end: quoting, costing, invoicing
*Updating CRM systems and maintaining accurate storage records
*Liaising with clients, suppliers, and internal teams to deliver seamless service
*Managing T-Forms and customs entries for European trucks
*Supporting business development to increase turnover and profit
Essential Skills & Experience*Strong communication and numeracy skills, with keen attention to detail
*Proven experience in shipping or logistics
*Understanding of shipping documentation, customs entries, and transport processes
*Ability to prioritise and work under pressure to tight deadlines
*Proficient in Microsoft Office (Outlook, Word, Excel, Teams)
Desirable:
*Knowledge of fine art logistics or gallery services
*Familiarity with in-house IT/CRM systems
Compliance ChecksDue to the nature of the role, successful applicants must pass:
*Basic DBS (criminal record) check
*5-year background check (including explanation of any gaps of 28 days or more)
*Driving licence check
What’s on Offer*Competitive salary and benefits
*Full training in specialist fine art logistics
*Opportunity to work with prestigious clients and international exhibitions
Monday to Friday pm