Executive Assistant
other jobs Kingsgate Recruitment
Added before 7 hours
- England,London,City of London
- Full Time, Permanent
- £45,000 - £49,000 per annum
Job Description:
Executive Assistant
Start: ASAP
About the CompanyWe’re a growing SME in the [industry] sector, and we’re on the lookout for our very own Mary Poppins — a resourceful, adaptable, and endlessly capable Executive Assistant who can turn their hand to just about anything.
If you thrive on variety, love solving problems before anyone else sees them coming, and can juggle 10 spinning plates while smiling, you’ll fit right in.
Key Responsibilities(Because "Executive Assistant" doesn’t quite cover it…)
Executive Support & Coordination
*Manage the Managing Director’s diary, inbox, and travel — anticipating needs before they arise
*Prepare reports, presentations, and briefing notes with polish and precision
*Handle confidential matters with complete discretion
*Keep meetings running like clockwork — agendas, minutes, follow-ups, and gentle nudges where needed
Operations & Office Magic
*Oversee day-to-day office operations — from ordering supplies to arranging maintenance
*Be the first point of contact for staff and visitors — the friendly face of the company
*Coordinate internal projects, track progress, and chase deliverables
*Manage invoices, expenses, and vendor relationships with an eye for efficiency
*Keep systems and processes tidy and up-to-date (no loose ends on your watch!)
Culture & Team Support
*Plan team socials, birthday surprises, and morale-boosting moments
*Organise company events and meetings — from board lunches to away days
*Support onboarding for new starters and help everyone feel at home
*Champion the company’s values and help nurture its culture
Personal & Ad Hoc Support
*Assist the leadership team with personal tasks when required — from gift sourcing to travel bookings
*Step in wherever you’re needed: HR admin, social media scheduling, supplier chasing, or last-minute problem-solving
*Keep an eye on everything — and quietly fix the things no one else even noticed
Skills & Experience*Previous experience as an Executive Assistant, Office Manager, or Operations Coordinator (SME experience ideal)
*Exceptional organisation and communication skills — calm under pressure, solutions-focused
*Tech-savvy: confident using MS Office, Google Workspace, project tools (Asana, Notion, etc.)
*A "can-do" attitude with a genuine love for helping others
*Adaptable, discreet, and always one step ahead
Why You’ll Love It Here*A varied role where no two days are the same
*Direct impact on how the business runs and grows
*Supportive, collaborative team environment
*Opportunities to develop and expand your role as the company scales
*Competitive salary, flexible working, and genuine appreciation for what you do
Start: ASAP
About the CompanyWe’re a growing SME in the [industry] sector, and we’re on the lookout for our very own Mary Poppins — a resourceful, adaptable, and endlessly capable Executive Assistant who can turn their hand to just about anything.
If you thrive on variety, love solving problems before anyone else sees them coming, and can juggle 10 spinning plates while smiling, you’ll fit right in.
Key Responsibilities(Because "Executive Assistant" doesn’t quite cover it…)
Executive Support & Coordination
*Manage the Managing Director’s diary, inbox, and travel — anticipating needs before they arise
*Prepare reports, presentations, and briefing notes with polish and precision
*Handle confidential matters with complete discretion
*Keep meetings running like clockwork — agendas, minutes, follow-ups, and gentle nudges where needed
Operations & Office Magic
*Oversee day-to-day office operations — from ordering supplies to arranging maintenance
*Be the first point of contact for staff and visitors — the friendly face of the company
*Coordinate internal projects, track progress, and chase deliverables
*Manage invoices, expenses, and vendor relationships with an eye for efficiency
*Keep systems and processes tidy and up-to-date (no loose ends on your watch!)
Culture & Team Support
*Plan team socials, birthday surprises, and morale-boosting moments
*Organise company events and meetings — from board lunches to away days
*Support onboarding for new starters and help everyone feel at home
*Champion the company’s values and help nurture its culture
Personal & Ad Hoc Support
*Assist the leadership team with personal tasks when required — from gift sourcing to travel bookings
*Step in wherever you’re needed: HR admin, social media scheduling, supplier chasing, or last-minute problem-solving
*Keep an eye on everything — and quietly fix the things no one else even noticed
Skills & Experience*Previous experience as an Executive Assistant, Office Manager, or Operations Coordinator (SME experience ideal)
*Exceptional organisation and communication skills — calm under pressure, solutions-focused
*Tech-savvy: confident using MS Office, Google Workspace, project tools (Asana, Notion, etc.)
*A "can-do" attitude with a genuine love for helping others
*Adaptable, discreet, and always one step ahead
Why You’ll Love It Here*A varied role where no two days are the same
*Direct impact on how the business runs and grows
*Supportive, collaborative team environment
*Opportunities to develop and expand your role as the company scales
*Competitive salary, flexible working, and genuine appreciation for what you do
Job number 3054340
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Company Details:
Kingsgate Recruitment
Kingsgate Recruitment lauched 14 years years ago to provide a flexible recruitment service across South West London. Borne from the frustrations obse...