Part Time Office and Finance Administrator - £18ph

3 days a week, have to work Monday and Friday and one other day. 9am - 5pm.

General Office
*Handle post (incoming/outgoing), calls, and general correspondence.
*Assist with document preparation, filing, and archiving.
*Maintain and update database (contacts, projects, documentation).
*Upload/download client documents and drawings.
*Manage accreditations
*Complete supplier questionnaires/PQQs.
*Arrange travel for engineers
*Maintain office, kitchen, and supplies (stationery, utilities, equipment servicing/repairs).
*Perform other general administrative duties as needed.
*Complete annual insurance forms and upload certificates to accreditation portals.
*Manage office utilities and service arrangements
Finance
*Process and file invoices; update invoicing and payment logs.
*Chase aged debtors; prepare reports and court forms for unpaid invoices.
*Reconcile petty cash and submit monthly reports.
*Upload invoices
HR
*Prepare and issue staff letters/contracts.
*Manage PPE allocation and returns for new starters and leavers.
*Check and process engineers’ timesheets and expenses.
*Maintain payroll records; coordinate monthly submissions.
*Redirect leavers’ emails to relevant engineers.
Training
*Organise training sessions (scheduling, invites, confirmations, attendance tracking).
*Coordinate setup, catering, invoices, and clean-up
*Update database with attendance and chase certificates as needed.
*Maintain and update all training schedules


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Copperfield Recruitment Ltd are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.