Luxury Retailer | 4-Month Fixed-Term Contract (Potential to Go Permanent) | Full-Time | On-Site
A leading luxury retailer is looking for a proactive and organised Office & Facilities Manager to ensure day-to-day operations run smoothly. This is an initial 4-month fixed-term contract, with strong potential to become permanent. It’s ideal for someone with facilities or office management experience—especially within a smaller organisation—who enjoys creating efficient systems, solving problems, and supporting a busy, creative team.


Key Responsibilities
Facilities & Operations
*Coordinate maintenance, liaise with suppliers and landlords, and ensure all upkeep is completed on schedule.
*Manage inventory for both retail items (e.g., packaging) and office supplies, working with teams to forecast demand.
*Oversee ordering processes and ensure cost-effective purchasing.
*Organise internal events, team days, travel bookings, and meeting room arrangements.
*Set up new facilities contracts in collaboration with Finance.
*Maintain up-to-date health & safety policies and ensure these are communicated clearly across the business.
*Bring in external specialists for health & safety reviews where required.
*Liaise with HR regarding health & safety training.
* -Handle fleet-related tasks including processing fines and conducting annual driving licence checks.
General Administration
*Book freelancers when needed.
*Raise and manage Purchase Orders and process supplier invoices.
*Support HR with administrative tasks.
*Manage incoming mail and shared inboxes (e.g., info@, recruitment@).
*Provide flexible admin support across the business depending on operational needs.


How Success Is Measured
*Costs and expenditure are effectively managed in line with budgets.
*Supplies and materials are readily available for the team.
*Clear systems are in place for facilities, operations, and maintenance—allowing visibility even in the Office Manager’s absence.


Essential Skills & Experience
*Facilities or office management experience.
*Knowledge of health & safety processes, including risk assessments.
*Strong proficiency with MS Office and general technology.
*Excellent written and verbal communication skills.
*Strong organisational and planning ability.
*Effective problem-solving skills and a proactive approach.


Desirable Skills
*Experience in smaller organisations.
*Knowledge or experience of the retail sector.
This is initially a fixed term contract for 4 months, with strong possibility to become permanent. Salary circa 35K – 40K depending upon skills and experience.
Apply now for immediate consideration.