Operations Support Executive

Permanent Position
Salary depending on experience
Global Logistics & Freight Specialists
Onsite in Farnborough
ASAP Start

Owen Daniels are partnered with a global logistics & freight specialist, who are seeking an Operations Support Executive, on a permanent basis. In the role, you will support the invoicing, overseas partner coordination, and sales bids — ensuring that processes run smoothly and information is accurate, timely, and well-presented.

Operations Support Executive
Job Description
*Prepare and compile accurate invoices and supporting documents
*Coordinate with overseas partners to ensure timely cost submissions
*Support sales team by gathering info and rates for bids and proposals
*Manage and update cost/rate databases for accuracy and accessibility
*Prepare periodic management reports, financial statements, and ad-hoc reports
*Prepare and control reconciliations
*Ensure timely and accurate billing and accounts receivable management
*Handle accounts payable for multi-currency suppliers, including invoice processing and reconciliation
*Assist with annual and quarterly budget forecasting and analysis
*Support cash management and prepare cash flow reports
*Prepare monthly accruals, prepayments, and upload into the accounting system
*Manage journal entries, ensuring accurate capture and upload
*Implement corporate governance, risk management, and internal controls
*Suggest improvements to financial information systems
*Collaborate with other departments and external contacts
*Ensure compliance with supplier and client terms
*Provide P&L analysis and cost compliance for management review

Operations Support Executive
Essential Skills / Experience / Qualifications
*Minimum of 5 GCSEs (or equivalent), including Maths and English
*Advanced Excel skills (pivot tables, XLOOKUP, formulas, data cleaning, reporting)
*Strong organisation and attention to detail
*Excellent communication skills, including working with international partners
*Able to manage multiple priorities and meet deadlines in a fast-paced environment
*Experience in operations, finance, or sales support preferred but not essential