Executive Assistant – Permanent | Leeds
Hybrid
Family Department


An excellent opportunity has arisen for an experienced Executive Assistant to join a well-established professional services team based in Leeds. This role is ideal for someone who thrives in a busy, fast-paced environment and enjoys supporting senior professionals while working collaboratively across a wider business.


About the Role
The successful candidate will provide high-level administrative and organisational support to a group of fee-earners, working closely with team leaders and internal support functions. You will have the autonomy to manage your own workload whilst remaining an integral part of the team.
Key responsibilities include:


Business Development & Team Support
*Coordinating and attending team or project meetings, including arranging travel, room bookings, equipment and hospitality.
*Supporting the organisation of events and maintaining attendee lists and engagement reports.
*Assisting with professional networking activities and helping maintain team profiles across internal and external platforms.
*Supporting fee-earners with directory submissions, CV updates and client communications.
Client Service
*Providing an exceptional level of service to both internal stakeholders and clients.
*Handling instructions efficiently and progressing tasks with initiative.
*Managing client and matter administration, including compliance checks, conflict processes and financial reporting.
*Undertaking initial drafting of correspondence and documentation.
*Acting as a point of contact for general client queries.
Diary & Workflow Management
*Managing complex diaries, ensuring all papers and arrangements are prepared ahead of meetings.
*Monitoring inboxes, prioritising tasks and keeping relevant parties updated.
*Delegating appropriately to internal support teams and ensuring high-quality output.
*Maintaining spreadsheets and updating relevant internal systems.
Finance & Billing
*Assisting with monthly financial housekeeping, preparing billing guides and liaising with the finance team.
*Drafting and issuing invoices, handling expenses and supporting financial queries.
*Managing purchase orders, inputting timesheets and maintaining internal reporting tools.


About You


To excel in this role, you will have experience in a similar position within a professional services environment. You will be confident, highly organised and capable of building strong, sustainable relationships across the business.
We’re looking for someone who:
*Is proactive, adaptable and comfortable managing multiple priorities.
*Communicates clearly and professionally, both verbally and in writing.
*Has strong attention to detail and enjoys working collaboratively.
*Can confidently support several senior professionals and delegate when appropriate.
*Is keen to embrace new challenges and responsibilities.


Additional Information
The role is offered on a permanent basis and includes a competitive salary and benefits package. Pre-employment checks will be required, including right-to-work verification and employment history.