This is an excellent opportunity to take ownership of this role and help ensure the company remains on customer pricing frameworks, securing the future of the company.
Key Responsibilities Competencies:
The key responsibility of this role is coordinating the end-to-end tender submission process, ensuring all submissions are completed accurately and on time. This will involve developing and managing a detailed tender timeline, outlining key milestones and deadlines by:
Documentation and Compliance:
*Review and interpret tender documents, specifications, and requirements to ensure that submissions are compliant and meet client needs.
*Prepare and compile all necessary documentation for tender submissions, including financial statements, technical proposals, company credentials, and other supporting documents.
*Ensure all tender documentation is accurately completed, formatted correctly using the most current documentation and is submitted within the required timeframes.
*Liaise with suppliers as required to obtain necessary documentation and ensure compliance with tender requirements.
Internal Collaboration:
*Consult with internal departments, including sales, finance, legal, and technical teams, to gather necessary information and documentation for tender submissions.
*Coordinate with project managers and subject matter experts to develop compelling and competitive proposals.
*Facilitate internal meetings and discussions to ensure alignment and clarity on tender requirements and deliverables.
*Ensure that all tender documents are reviewed and approved by the relevant stakeholders before submission.
Database Management:
*Maintain a comprehensive and up-to-date database of all tender opportunities, submissions, and outcomes.
*Track and monitor the progress of tender submissions, including deadlines, status updates, and feedback from clients.
*Generate regular reports on tender activities, including win/loss analysis and lessons learned
Market Research and Opportunity Identification:
*Monitor various channels, including tender portals, industry publications, and networking events, to identify new tender opportunities.
*Conduct market research to stay informed about industry trends, competitor activities, and client needs.
*Proactively inform relevant stakeholders about new tender opportunities and coordinate the decision-making process for tender submissions.
Meetings and Negotiations:
*Coordinate and participate in tender briefings, meetings, and negotiations with clients and stakeholders.
*Prepare and deliver presentations on tender submissions and progress updates to senior management and other stakeholders.
*Support the negotiation process by providing accurate and timely information and documentation.
Continuous Improvement:
*Contribute to continuous improvement initiatives to enhance the efficiency and effectiveness of the tendering process.
*Identify and implement best practices for tender management and submission.
*Provide feedback and recommendations to improve the quality and competitiveness of future tender submissions.
*Stay up to date with changes in procurement legislation and industry best practices.
Post Award Support
*Support the transition from tender award to contract delivery, ensuring all contractual obligations are understood and met by relevant teams.
*Maintain up-to-date records of pricing agreements, discounts, and special terms within the tender database or relevant systems.
*Leading and managing all aspects of pricing governance and administration, ensuring consistency, accuracy, and compliance across contracts and quotations.
*Overseeing the end-to-end pricing process, from price setting and approval workflows to implementation and monitoring.
*Partnering with sales teams to maintain effective pricing controls, margin integrity, and alignment with business objectives.
*Developing and managing pricing frameworks, policies, and tools to support data-driven decision-making and operational efficiency.
Key Requirements
*Extensive experience in a similar role is required on tender processes, preferably within med tech or pharma industry dealing mainly with NHS tenders although not essential
*Excellent initiative and ability to act proactively to queries and instructions with the emphasis on delivering excellent customer service.
*Be very organized, with the ability to work on and lead multiple projects within tight timelines.
*Consistent track record of defining and executing key analysis with minimal supervision.
*Strong attention to detail.
*Excellent communicator, in writing and verbally.
*Good working knowledge of data analysis and reporting.
*Strong administrative skills incorporating planning and organisational skills.
*Good communication skills.
*Knowledge of SAP would also be beneficial.
What are some of the benefits?
*Hybrid working
*Training
*Savings Cycle Schemes.
*Salary and bonus structure
*Employee Assistance Programme.
*Pension, life assurance income protection.
*Employee events throughout the year
*Enhanced annual and life leave that increases with service.