This role is on a temporary basis for 3 months 18-22 hours office-based per week (flexible when)
1. SUMMARY
The Senior Finance Officer will support the effective and efficient running of the finance function. This role is responsible for ensuring accurate financial processing, maintaining high-quality financial records, supporting budgeting and reporting cycles.
2. PRINCIPAL RESPONSIBILITIES
Responsibilities will be allocated by the Finance Manager to each Finance Assistant.
*Supervise and produce sales invoices making sure issues identified are resolved with the appropriate manager.
*Supervise posting and payments of purchase invoices and communicate with relevant managers to ensure accuracy and timely payments.
*Input data to spreadsheets, update reports for invoicing, banking and reporting of client data.
*Ensure appropriate documentation and authorisation is obtained for all payments.
*Supervise posting of receipts to the sales ledger
*Managing credit control. Monitor aged debtors, produce reports and assist in the collection of outstanding money.
*Take payments over the phone and in person.
*Supervise petty cash and maintenance of accurate records.
*Process the petty cash payments to the accounts system.
*Supervise and deal with supplier and client queries.
*Posting of bank statements to Sage and monitoring and reconciling the bank holding accounts on Sage.
*Support the management of restricted funds and grant income tracking, making sure any mis posts or overspends and identified and dealt with.
*Supervise weekly banking and manage any problems that might arise.
*Manage payments made to external services such as footcare in a timely fashion.
*Be familiar with and ready to cover the work of the Finance Assistant especially during periods of holiday/sickness absence.
*Overseeing and taking responsibility for all the Finance Assistant tasks.
*Support budgeting and forecasting process by gathering and validating financial data.
*Provide cost analysis and financial summaries when requested.
*Supervise all accounting entries posted and produced by the Finance Assistant and support in the delivery of day-to-day financial operations such as payroll, invoicing, reconciliation and other transactions.
*Undertake any other tasks appropriate to the post as advised by the Head of Finance, such as posting monthly journals, assisting with payroll and the preparation of management accounts and reports.