Overview
We are seeking a detail-oriented and proactive Accounts & Office Administrator to manage day-to-day bookkeeping and financial processes while supporting HR functions and general office operations. This hybrid role requires strong organizational skills, accuracy, and the ability to handle multiple responsibilities across finance, HR, and administration. This position is crucial in ensuring that financial operations run smoothly and efficiently.
Additional responsibilities may vary and develop along with the needs of the business.
Key Responsibilities
Accounts & Bookkeeping
*Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries
*Process invoices, payments, and reports
*Reconcile bank statements and accounts
*Support payroll preparation and ensure timely salary payments
*Month-end and year-end reporting, working with external accountants as needed
HR Support
*Maintain employee records and HR databases
*Support the recruitment process (posting jobs, scheduling interviews, onboarding new hires)
*Assist with payroll data, benefits administration, and leave tracking
Office Management
*Oversee day-to-day office operations and supplies
*Liaise with vendors, contractors, and service providers
*Implement and maintain office policies, compliance, and procedures
*Provide general administrative support to leadership and teams
Requirements
*Proven experience in bookkeeping, accounts administration, or a similar finance-related role
*Strong understanding of accounting principles and payroll processes
*Familiarity with HR administration and office management responsibilities
*Proficiency in accounting software (e.g., Sage or similar) and MS Office Suite
*Excellent organizational and multitasking skills
*Strong communication and interpersonal abilities
*High attention to detail and confidentiality