Grafton Banks Finance are delighted to be working with a commercial company with offices based in Chichester, West Sussex to recruit an Accounts Payable Clerk on a full-time permanent basis. Reporting into the Finance Manager and working within a friendly busy team you will be responsible for accurately processing a high volume of Supplier invoices (GBP and Multicurrency) into the accounting system and ensure timely payment to suppliers.
Duties and Responsibilities:
*Accurately post invoices against purchase orders in a timely basis, where applicable, and effectively assist with the resolution of matching discrepancies.
*Management of Parked report to manage and clear matching discrepancies.
*Ensure supplier invoices and debit/credit notes are processed accurately and in a timely manner, in accordance with internal policies and external requirements, to include obtaining copies from supplier portals where needed.
*Obtain authorisation and coding for all non-purchase order invoices before accurately inputting into the ERP system.
*Maintaining and building an understanding of your allocated and key suppliers, to include reconciliation of supplier statements on a regular basis and take action to resolve any queries as appropriate whilst ensuring the current position of each supplier is recorded on the Departmental Control Sheet.
*Investigate and resolve any purchase ledger queries by liaising with suppliers and internal stakeholders, ensuring the list of queried invoices is minimal.
*Ensure the Management Accountant has the relevant information to close purchase ledger at month end
*Process staff expenses and credit card transactions, reconciling to statements where appropriate on a monthly basis
*Maintenance of Direct Debit suppliers ensuring invoices received and posted on a timely basis.
*Ensure that all documents are accurately and electronically filed on a regular basis.
*Assist the Finance team with other projects as required.
Key Skills Required for the role:
*At least 2 years’ accounts payable experience preferred
*Worked in a multi-site business with a high volume of transactions is essential
*Intermediate to advanced Excel skills and competent with ERP systems.
*Basic accounting knowledge (double entry book-keeping; accounts reconciliation) is advantageous.
*Good people skills to build strong relationships with business and external partners.
*Good communicator, excellent telephone manners and able to influence others.
*High level of customer service awareness.
For your experience you will be rewarded with a competitive salary and benefits package. This role is working Monday – Friday in office some flexibility around the full time hours is possible.