Commercial Property Legal Secretary
*Annual Salary: £48,000
*Location: West End, Central London (occasional attendance at the Harrow office may be required)
*Job Type: Full-time
Join a well-established commercial real estate law firm with a strong reputation in delivering expert legal services. We are seeking a Commercial Property Legal Secretary to contribute to high-value transactions and support a dynamic legal team.
Day-to-day of the role:
*Support fee earners in all aspects of real estate work, including drafting and reviewing documentation, conducting title checks, and assisting with due diligence.
*Manage correspondence and documentation produced by our outsourced provider.
*Handle file management tasks such as opening, filing, and archiving using systems like P4W/NetDocs.
*Initiate AML searches in collaboration with the firm’s on-boarding team.
*Coordinate document production, scanning, photocopying, and compiling, binding, indexing, and scheduling deeds and legal documents.
*Manage incoming and outgoing emails and telephone communications with clients and third parties.
*Coordinate diaries and meetings for the legal team.
*Perform other administrative duties as required, potentially providing support across departments or covering for absent colleagues.
Required Skills & Qualifications:
*Minimum 10 years’ relevant experience in a legal secretary role, ideally within commercial real estate.
*Excellent working knowledge of Office 365, Excel, and InfoTrack.
*Proficient in using P4W Case Management System and/or NetDocs (or similar systems).
*Skilled in preparing and submitting applications via the Land Registry portal and SDLT forms to HMRC.
*Experience with e-signature platforms like DocuSign.
*Strong organisational, administration, and time-management skills.
*Excellent written and verbal communication skills, with a professional telephone manner.
*Ability to work proactively, independently, and collaboratively as part of a team.
Benefits:
*Competitive salary with potential for growth.
*Opportunity to work within a supportive and expert team in the field of commercial real estate law.
*Access to professional development and training in legal practices and technologies.
If you are an experienced Legal Secretary looking for your next opportunity and meet the requirements above then I look forward to receiving your application.