Office Administrator
*Hourly Rate: £12.70
*Working Hours: 28 hours, across 4 days (Monday, Tuesday, Thursday, and Friday).
*Location: Belfast
*Job Type: Part-time, Temporary (with potential for Permanent)
Join a leading charity organisation in Belfast. We are currently seeking a dedicated Office Administrator to enhance our clients team. This role is essential in supporting multiple teams with their administrative needs and maintaining the front of house operations.
Day-to-day of the role:
*Maintain a welcoming atmosphere for all professionals and visitors, contributing positively to the organisation’s reputation.
*Handle correspondence and enquiries, including telephone and reception duties.
*Process all incoming correspondence efficiently, maintaining accurate records in line with company policies.
*Provide administrative support to the Senior Management team and assist in the organisation of meetings, seminars, and training workshops.
*Manage office duties such as ordering supplies, data inputting, and organising meetings.
*Maintain booking systems for meeting rooms and organisational accounts.
*Support marketing campaigns and assist with the preparation and administration of promotional materials.
*Ensure compliance with Health and Safety, Fire Safety, and GDPR regulations within the office.
*Provide facilities maintenance, arranging necessary repairs and maintenance visits.
*Organise and administrate Office Meetings to ensure staff feedback is incorporated.
*Support the Board of Directors with meeting organisation, minute-taking, and document preparation.
Required Skills & Qualifications:
*Business Administration Qualification with at least 1 year of high-quality administrative support experience, or 2 years’ experience in a similar role without specific qualifications.
*Proficiency in Microsoft 365 (Word, Excel, Outlook, Access, PowerPoint, and Publisher).
*Excellent communication skills, both written and verbal, with the ability to engage with stakeholders at all levels.
*Strong organisational skills with a high level of attention to detail and accuracy.
*Ability to work independently and as part of a team.
Benefits:
*Competitive hourly rate of £12.70.
*Flexible working hours across 4 days (Monday, Tuesday, Thursday, and Friday).
*Opportunity for the position to become permanent.
*Supportive and inclusive work environment.
*Opportunities for personal and professional development.
To apply for this Office Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in joining our team.