Facilities Admin Assistant/Font of House Receptionist – Glasgow
A large national law firm is search for a Facilities Admin Assistant to help with and ensuring the smooth running of the office by providing a range of support services.
Reasons it may be worth exploring further:
*Quality work life balance with hybrid working 50% in the office
*Beautiful central office near Haymarket
*Group Life Assurance 4 x salary
*Pension matched up to 5%
*Bupa Scheme
*Bonus Scheme up to 15% Salary
*Critical Illness Cover
*26 – 30 Days Holiday + Bank holidays
*Cycle to Work Scheme
*Travel Loan Scheme
*Buy Sell Holidays
What you’ll get up to:
The Facilities Team acts as a crucial support system for the firm. Within this team, the Client Services Assistant is responsible for updating and maintaining the online travel booking system, travel requirements, database management and receptionist/telephonist daily cover.
Role Responsibilities
*Oversee the upkeep and day-to-day management of the online travel booking system
*Support the training of relevant staff on the travel booking and switchboard systems
*Develop, update and maintain documented procedures for the travel booking system
*Manage the facilities finance database, including checking invoices prior to line manager approval
*Make effective and confident use of the telephone system
*Provide reception and front-of-house cover as required
*Support the organisation of seminars and events when appropriate
*Respond to and assist with enquiries from both internal and external stakeholders
*Maintain accurate records of colleague changes, movements and contact references
*Monitor staff absences to ensure calls are routed correctly and phones are diverted when necessary
What the Firm is Looking For:
Ideally, you’ll have previous experience in a Front of House/Receptionist role and be comfortable working in a fast-paced, detail-focused environment. We’re looking for someone who’s organised, reliable and a great team player.
Interested?
If you’d like to find out more about the role reach out to Jack Broadley at G2 Legal to be considered.
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