I am proud to be representing a local charity located in Warrington who are currently looking to recruit a medical secretary / clinical administrator on a temporary to permanent basis.
The temporary to permanent post is a part time role working 3 full days per week (09:00 – 17:00) totalling 22.5 hours, my client is flexible on the 3 days to be worked.
The FTE annual salary is £26,000 meaning you will be paid £15,600 based on the 3-day week, my client is looking to secure a suitable candidate who can start immediately.
Role Purpose
To provide administrative support for the Medical Director to ensure the smooth running of the medical department. Supporting with Doctor’s business meetings, external meetings, Audits, reporting, producing rotas and liaising with external agencies regarding training placements.
Profile
*Draft/Produce correspondence reports, agendas, minutes, and presentations using Microsoft Office.
*Arrange and plan meetings both face to face and virtually, act as a minute taker for key internal and external meetings chaired by the Medical Director (MD).
*Create, manage, and update documents and electronical filing systems, maintaining excellent records and following information governance policies.
*Support the Medical Director to run their office efficiently, supporting with day-to-day diary management for the MD, using Microsoft Outlook and NHS Calendars: add, amend, delete appointments, send invites, book rooms and venues and forward plan.
*Meet and greet visitors to the department appropriately.
*Schedule annual appraisals and regular 1:2:1 supervision meetings for the medical team and type up outcomes.
*Liaise with external partners to ensure all documentation for medical appraisal and revalidation is forwarded in a timely manner.
*Organise occasional business travel, itineraries, and accommodation for external courses.
*Manage, formalise, and distribute the medical team on call weekly rotas.
*Liaise with the hospital regarding MD consultant on call cover.
*General office administration supporting the smooth running of the team/department.
*Provide comprehensive administrative and co-ordination support to our placements programme, including Medical Students, GPSTs and ad hoc shadowing placements with the clinical teams.
Specification
*Medical secretarial experience / Experience of working in a clinical administrative role.
*High level of computer literacy, including Microsoft Office Word, Excel, PowerPoint, Access and Outlook and NHS Email Proficient typing skills, including audio typing.
*Excellent organisational skills and ability to prioritise workload.
*Excellent interpersonal and communication skills
If you want to work for a charity that truly makes a difference to people, if you have a medical administrative background and are looking for part time hours please do not hesitate to apply.