A fantastic opportunity to be part of a global leader in media & entertainment!
We are keen to speak with candidates with recent experience in facilities & operations.
The role will be will be based onsite 4 days per week, (Fridays remote). Supporting the Facilities Team with administrational aspects and developments to ensure the smooth running of the office.
Experience in the use of Coupa is essential, and SAP knowledge would be highly desirable.
The role involves extensive data input and record keeping which will ensure all the records of planned maintenance and servicing activities are kept up to date.
This is an excellent opportunity to join an amazing team and grow your career in facilities management.
Responsibilities:
*Raising purchase orders and the subsequent processing of invoices and monthly reporting.
*Provide administrative support to Facilities Manager and Senior Facilities Manager
*Where appropriate deal with the correspondence proactively and reply on behalf of the Facilities Team.
*General administrational duties such as maintaining efficient electronic and paper filing systems, trackers and diary management
*Deal with tickets raised for all facilities-related requests ensuring all the tickets are responded and actioned promptly.
*Promptly escalate matters to the Facilities Coordinator or Facilities Manager for advice, support and instruction as required.
*Importing information from backend systems into Computer Aided Facility Management (CAFM) portal
*To deputise in absence of Facilities Coordinator
*E-mail correspondence & communication on behalf of FM department on site.
*To attend & minute meetings as required
Skills required:
*Numerate with experience of dealing with purchase orders and invoices via Coupa (Essential)
*Excellent computer skills, proficient in Outlook, Word, PowerPoint and Excel (Essential)
*Experience in the management of external suppliers, contractors and consultants covering a range of services. (Desirable)
*Familiarity with facilities documentation including O&M manuals, drawings, engineer reports, compliance certificates and PPM planners (Advantageous)
*Previous experience of CAFM or similar facilities computer management system (Desirable)
*Good communication skills (incl. confident telephone manner) with the ability to deliver clear and concise information both verbally and written.
This position is temporary for 3 months initially, with potential to extend. Interviews will take place next week/ beginning of January, with view to start early to mid January.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.