Portfolio Operations Manager
Chadderton- Oldham
Hybrid working after probation- 3 months
£40k-£50k base salary


The Role
Working in conjunction with the Finance Dept. of an asset finance leasing company, managing a small department, which will be responsible for processing and controlling the daily transactions for the main asset finance/loan portfolio of the Company.


Responsibilities:


Department Management


*This is a new role managing a newly created department, which will include three employees who currently work in the finance and new business departments
*Manage the employees daily, including setting objectives, managing workloads, periodic staff reviews and annual pay review processes
*Establishing processes and procedures for the new department, working in conjunction with the finance department
*Develop processes to manage the portfolio


Control Processing of the following areas


1. New Business Inception
*Manage daily payout process for the completion of new deals, including review and approval of documentation at the time of payout
*Completion of booking of new deals into the portfolio system
*Processing all portfolio purchase invoices into the portfolio system and Sage ledgers, including Accounts Payable processing


2. Regular Portfolio Transactions during the lifetime of finance contracts
*Processing AUDDIS and direct debit collections into the portfolio system and BACS
*Processing allocation of bank payments to relevant contracts in the portfolio system
*Processing allocation of bank receipts in the portfolio system
*Processing all areas of insurance product on asset portfolio
*Loading bad debt movements to the portfolio system
*Loading legal fees to the portfolio system
*Processing secondary shares and split income


3. End of Lease and Early Terminations Transactions
*Processing contract terminations / unwinds / write-offs to the portfolio system
* Assisting with the interaction of Portfolio Transactions with the Sage Accounts Package
*Assist with Portfolio data Reconciliations.
*Analyse records to identify and resolve any queries
*Accounts Payable in voice processing
*Reconcile transactions loaded to accounting software.


Departmental Tasks
*Monitor and respond to emails sent to the departmental inbox
*Answer incoming Telephone calls
*Provide departmental cover for other staff during busy periods, sickness or holidays as required, including:
*Portfolio management tasks
*Processing accounting transactions
Oversee system enhancement, development and testing as and when required


Experience
*Previous experience working in a similar role with management / supervisory experience is essential.
*Previous experience in a processing department with significant transaction volume, with varied transaction types
*Accounting knowledge – some accounting knowledge/experience is desirable
*Experience in / knowledge of the leasing industry (ideally) or the finance sector in general would be preferred
*Experience with Sage is preferable but not essential.
Good background education with a minimum of GCSE grade 6 or above (or equivalent) in Maths and English.