Owen Reed is looking for a Part-time Personal Assistant (Commodities) for a top law firm in London.
Owen Reed is recruiting a highly organised and proactive Part-time Personal Assistant to support a busy Commodities team within a leading international law firm. This is a job-share role, working Mondays and Tuesdays, with a hybrid working model (minimum 60% office-based).
You will provide high-level PA support to partners, associates, a trainee, and the Marketing & Business Development team, operating in a fast-paced and professional environment.
Key Responsibilities
Client & Business Development Support
*Maintain and update client contacts and activity records in CRM (InterAction).
*Support marketing and BD activities including pitches, capability statements and event materials.
*Assist with client events, mailings, webinars and invitations.
*Open and close matters in line with case management procedures (Intapp).
Financial & Billing Support
*Ensure accurate daily time recording.
*Assist with billing, disbursements and credit control using Elite 3E.
*Send bills, process payments and support expense claims.
PA & Diary Management
*Manage complex diaries across multiple time zones.
*Arrange meetings, conference rooms, catering and meeting materials.
*Organise international and domestic travel, including itineraries and accommodation.
*Maintain electronic filing systems (iManage).
Document & Communication Support
*Draft and proofread correspondence, legal documents and presentations.
*Amend documents produced by Document Production where required.
*Monitor emails and correspondence, responding professionally and efficiently.
Team Support
*Provide cover during absences and support colleagues during busy periods.
*Assist with onboarding and contribute to process improvements.
Skills & Experience Required
*Previous experience as a PA or Legal Secretary within a law firm.
*Strong knowledge of legal documentation and terminology.
*Proficient in Microsoft Office and legal systems.
*Excellent organisation and prioritisation skills.
*High level of discretion and confidentiality.
*Professional, proactive and calm under pressure.