Are you a confident FREELANCE OFFICE MANAGER / ADMINISTRATOR with top-notch secretarial and administrative skills? If so, we have an exciting opportunity for you!
We seek a dynamic individual to help run our remote office on a PART-TIME BASIS FOR 18 HOURS PER WEEK:
*4 mornings per week (3-4 hours per day)
*1 afternoon in our office in the heart of Brixton, London (4 hours), usually on a Tuesday or Friday
This is offered:
*As a one year contract
*With an hourly rate of £18-20 hour
As a small company we are less than 10 people and serve numerous commercial clients in the cleaning and light maintenance industry.
We are really interested in:
*Experience: At least 3-5 years in a similar role with proven results. Commercial property management or facilities management experience is advantageous
*Business acumen: Understanding of small business processes including invoicing, payroll, credit control, VAT and cashflow. Any marketing knowledge is advantageous
*Excellent written and verbal skills: Fluent business English is expected
*Fast typing speed: 40-50 wpm with high accuracy to form well written letters and emails, including those generated from digital dictations
*Digital skills: Chatpgt/Claude AI, MS Office, Gmail and Google Applications and confidence with web are essential. Any additional experience you have with MailChimp, Quickbooks or Clickup are advantageous
*Multi-tasking: Calm under pressure when dealing with multiple requests
*Process orientated: Ability to follow existing processes and contribute to optimise ways of working
*Highly organised and efficient: Able to keep self and others organised without being prompted and understanding the value and importance of staying on top of client work and admin
*Self-starter: Ability to work independently with little supervision whilst also welcoming help and assistance when it’s needed
*Flexibility: Not afraid of continual change and adaptable/open to coaching, training and learning new skills, tools and processes as we scale. Essential to have a ’can do’ attitude
*Problem-solving: Positive approach to identifying and exploring problems
*Research: Resourcefulness and ability to quickly find information to propose insights, options and solutions to identify the right courses of action
*Proactivity: Taking initiative in solving issues and offering help to other team members
*Exceptional communication: Confident, friendly and empathetic email and telephone manner with proven customer service and people skills. Keeping everybody updated is key to this role
*Relationship building: Positive and upbeat, valuing relationships with customers, cleaning contractors and team members.
*Diary management: This role involves managing the Director’s diary as well as contractor site rotas and other day to day scheduling
In return we offer you a relaxed environment, Skills development on all of our suite of tools, and the opportunity to cross-train in Accounts, Project Management, Marketing and other parts of the business if you are looking for more responsibility and experience.
For full transparency, the vacancy is unlikely to suit somebody from a corporate background however we will be happy to consider all applications.
If you think you have what it takes then get in touch by sending us your CV. We aim to review all CVs within 3-5 days.
We will initially interview by telephone and upon successful offer, all references and proof of qualifications will be checked.
We prioritise applications that explain why the part-time working pattern we offer would be a match for you so drop this in your CV or cover letter.
PLEASE DO NOT APPLY IF YOU ARE LOOKING FOR FULL TIME OR PERMANENT PAYE WORK.
We are proud to be an Equal Opportunities company fostering a culture of diversity and inclusion.