Executive Personal Assistant
*Annual Salary: £60-65k plus excellent benefits including; free parking, Free breakfast and lunch plus much more
*Location: Surbiton
*Job Type: Full-time
We are seeking an organised and experienced Personal Assistant to provide high-level support to our clients Group CEO. This role is crucial as the organisation is at a pivotal moment of global growth. The successful candidate will be agile, confident, and highly trusted, thriving in a fast-paced, high-profile environment where no two days are the same.
Day-to-day of the role:
*Proactively manage and prioritise the CEO’s diary, ensuring focus is given to high-value and strategic activities.
*Ensure the CEO is fully prepared for meetings by coordinating and circulating relevant documentation at least 24 hours in advance.
*Monitor schedules to support adherence to planned timings and commitments.
*Act as the first point of contact for internal and external stakeholders, gatekeeping and prioritising access as appropriate.
*Support end-to-end meeting management, including preparation, follow-up, and tracking of action items to ensure timely completion.
*Manage the CEO’s email inbox, filtering correspondence, highlighting urgent matters, and ensuring effective responses.
*Coordinate all travel arrangements, including transport and accommodation; produce detailed itineraries, update the CEO’s calendar, and confirm visa and entry requirements for international travel.
*Organise and support networking events, managerial lunches, and group meetings with new starters.
*Prepare reports as required to support executive and organisational needs.
*Lead and support ad hoc projects as directed.
Required Skills & Qualifications:
*Previous experience as a Personal or Executive Assistant supporting a CEO or senior executive.
*Proven ability to manage complex diaries, international schedules, and competing priorities.
*Strong organisation skills with the ability to manage multiple tasks at once.
*Experience acting as a trusted gatekeeper, engaging confidently with senior internal and external stakeholders.
*Experienced in meeting preparation, including papers, briefings, and action tracking.
*Experience coordinating international travel, including visas and itineraries.
*Demonstrated ability to work with discretion, judgement, and professionalism in a fast-paced environment.
*Able to communicate confidently and build impactful strong relationships.
Benefits:
*Competitive salary.
*Opportunity to work in a dynamic and innovative environment.
*Chance to be part of a team that values creativity and initiative.
To apply for this Personal Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.