Our Client a well established coeducational independent prep school, based in Clapham seek a PA to Head Teacher to join the Administration team.
This is an exciting opportunity for a highly motivated, enthusiastic PA administrator with strong organisational skills and a commitment to excellent customer service.
As the PA to Head Teacher you will work closely with the School’s Office Manager.


Core duties will include the following:
To create a professional and welcoming reception area for parents, pupils, staff and visitors within a framework of excellent customer service.
· Have shared responsibility for being the first point of contact for parents, visitors, staff and pupils, working as a member of the office team ensuring all tasks are completed efficiently and accurately to support the smooth administrative operation of the school.
· Respond appropriately and efficiently to all parental enquiries via face-to-face contact, phone calls and emails.
· To follow the School Office Annual Administration Schedule.
· To provide PA support to the Headmaster.
· To assist the lead events coordinator with all school events, producing organisational schedules for staff.
· To manage the School calendar, planning and booking the termly Diary Dates.
· To draft and coordinate communications to parents using the school ParentMail electronic communication system.
· Complete school registration processes using the school’s Management information system (isams) and assisting staff with registration as necessary.
· To organise coaches for all school events and trips.
· To coordinate the termly trips and events schedule, guiding staff through trips planning and health and safety risk assessments.
· Shared responsibility to organise the communication and organisation of Parent Teacher Meetings in the Autumn and Summer Terms.
· To provide first aid and administer medicine to pupils when necessary.
· Have shared responsibility for and oversight of the signing-in process of all visitors recognising the importance of all safeguarding considerations and following school policies and procedures in this regard.
· To carry out occasional administration for the DFE and Ofsted, including the annual census.
· Remote checking of the office@ email during the school holidays.
· To arrange staff meetings and minute when appropriate.
· To have a good understanding of the workings and policies of the school.
· To undertake any task that the Headmaster and Principal might reasonably require in order to fulfil the job.
· Attend Parent Teacher Evenings, School Events, INSET, Open Days and such school functions as required by the Principal and Headmaster.
· To observe Health and Safety requirements.