Executive Assistant | Liverpool | £30,000 - £40,000 DOE
Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence.
We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founderto provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination.
The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.
Executive Assistant responsibilities:
* Provide comprehensive day-to-day support to the Founder

* Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed

* Handle email correspondence and follow-ups

* Arrange travel, accommodation and logistics for the Founder and wider team

* Prepare presentations, documents and briefing materials

* Take meeting notes and track actions

* Oversee the smooth running of the office and maintain an organised, efficient working environment

* Manage office supplies, equipment and supplier relationships

* Liaise with landlords, building management and service providers

* Coordinate office maintenance, IT support and facilities issues

* Process and manage supplier invoices and expenses

* Support basic bookkeeping, expense tracking and reconciliations

* Liaise with external accountants and finance partners

* Maintain accurate records of contracts, invoices and key documentation

* Act as a key point of contact for internal administrative queries

* Support onboarding and offboarding of team members

* Assist with HR administration, including holiday tracking and document management

* Coordinate internal meetings, events and off-sites

* Provide general administrative and operational support as required

* Assist with brand events, pop-ups and team activities

* Identify and implement improvements to office processes and systems

Executive Assistant Skills:
* Exceptionally organised with strong attention to detail

* Proactive, adaptable and comfortable managing competing priorities

* Excellent written and verbal communication skills

* Confident using Google Workspace / Microsoft Office and basic finance systems

* Professional, discreet and reliable

* Positive, solution-focused attitude

What’s on Offer:
* Competitive salary

* High-impact role within a growing founder-led business

* Collaborative, fast-paced and supportive working environment

* Opportunities for professional growth and development

* Staff discounts

BH35317