Seeking an organised and proactive Administration Assistant to support the Production and Accounts Department. This is a varied, general administration role requiring strong organisational, typing, and communication skills. The successful candidate will play a key role in supporting projects from an administrative and coordination perspective. The Administration Assistant will provide vital support to our commercial team, focusing on administrating processes within the department. You will work closely with subcontractors, suppliers, and internal teams. This is an office-based role, where attention to detail, accuracy, and strong communication skills are essential.
Key Responsibilities:
*Resolve queries related to subcontractor payments and material invoices/applications.
*Support the commercial team with accurate data entry, financial records, and reporting.
*Manage contra charges and handle any related discrepancies.
*Collaborate with internal departments.
*Maintain and update records in Excel, ensuring accuracy in all commercial/accounts documentation.
*Maintain accurate paper and electronic filing systems for each build site
*Assisting the commercial team with their duties.
*Answering telephone calls and managing email correspondence professionally
*Photocopying, scanning, and distributing documents
*Maintaining office supplies and ordering stationery as required
*Ensuring confidentiality and accurate record-keeping at all times
*Supporting colleagues across departments with ad hoc administrative tasks
Skills and Experience Required:
*Proficiency in Microsoft Office, particularly Word and Excel.
*Excellent organisational and time management skills
*Confident communicator with good interpersonal skills
*Ability to manage multiple tasks and prioritise workload effectively
*High level of attention to detail and accuracy
*Proactive, reliable, and able to work independently as well as part of a team
*Knowledge of basic accounting principles and financial processes.