Office Manager
Near to Castle Donington / East Midlands Airport (free parking on-site)
£40,000 - £50,000
Our client is an established family business with some impressive plans for expansion.
They have 3 sites throughout the UK and these sites are coordinated and looked after from the Head Office at Shardlow. We are looking for a friendly and enthusiastic Office Manager to lead the small busy team and take ownership of the day to day running of the office.This is a busy, demanding and varied role and would suit someone with a proven track record in a similar role.
The office is a very busy, customer facing environment so great communication skills and a professional attitude are a must.
Key responsibilities:
Administrative tasks:
*Overseeing the administration team of four to ensure all customer & supplier records are kept up to date and all processes followed to ensure maximum turnover & profit for business
*Making supplier & customer payments
*Liaising with Health & Safety advisors & fire safety advisors to ensure annual checks are carried out. Liaising with company directors to implement any legal requirements and recommendations
*Liaising with insurers for annual policy renewals & mid-term adjustments.
*Ensuring company vehicles are all taxed & MOTs completed on time. Maintaining company vehicle database & files.
*Liaising with suppliers for contract renewals to achieve best rates
*Ensuring websites are kept updated with new pricing information and items for sale
*Liaising with suppliers to maintain good working partnerships & obtain quotations
*Preparation of customer quotations
*Issuing of Purchase Agreements & Licence Agreements
*Liaising with the 2 other sites to ensure all customer agreements completed & relevant documents received
*Resolving customer complaints
*Providing daily updates of all relevant information to company directors
*Overseeing ordering of stock for the on-site retail outlet- including the annual stocktake
*Collation of reports for quarterly management accounts & Year End
Finance tasks:
*Processing invoices – ensuring all invoicing is completed on time and accurately
*Managing expenses and petty cash
*Bank reconciliations of all accounts
*Payroll preparation, including collating staff hours
*Preparing information for VAT returns and submitting VAT returns
*Preparing and submitting information to HMRC
*Producing year-end figures
*Logging customer bank receipts
*Reconciliation of company credit card statements
*Credit Control and debt recovery
*Purchase ledger reconciliation
HR tasks:
*HR – preparing and coordinating the staff rota, logging of hours and absences for payroll, payment of wages & PAYE, recruitment (from writing ads to conducting interviews), issuing of contracts and contract amendments
*Working with an external HR agency regarding any disciplinary matters and ensuring all HR documentation kept up to date
*Completing annual compliance checks
*Staff training - both new starters & ongoing for existing staff members


A really busy and interesting role in a fast paced environment.
Hours of work Monday – Friday 9am – 5pm.
Please do get in touch if you would like to know more!