Are you organised, proactive, and great with people? We’re recruiting on behalf of a company based in High Wycombe for a Scheduling Administrator to support their busy engineering team.
You’ll be responsible for assisting the team, updating systems, handling customer comms, and keeping everything running smoothly. If you thrive in a fast-paced environment and love keeping things on track, this could be the role for you!
Main Responsibilities
Progress all Calls on service management system, ensuring the current status is correct with no response dates in the past for PROV/CONFIRMED calls. Update engineer Outlook Calendar with correct information, referencing the call number and any other key information as required. The calendar should mirror the service management system for dates and times.
Ensure all booking dates are input into relevant customer portals.
Create and forward RAMS, Booking Forms and Permits for all required appointments
Analyse and complete Call Statistics Report, weekly by close of business every Friday and forward to management. Working to KPI Target of 95% of ASQ/SW are booked within the month they were raised and 90% of PM/PPM’s completed in the month they are due
Ensure any PM/PPM calls are booked in conjunction with ASQ/SW calls at the same site.
Raising of Call Actions for every call in order to send relevant communication to customer i.e, order acknowledgement, booking date, etc.
Raising permits for engineer visits.
Accept/win quotes on the system and raise a call for completion.
All information to be sent to relevant person for part ordering to ensure job completion.
Maintain accurate customer records on company CRM system. Keeping up to date notes on every call.
All emails are answered within 8 hours.
Provide cover for the customer service team when required.
To maintain a good working relationship with all personnel within the company.
Provide cover for customer service inbox where necessary, allocate emails and replying in 8 hours.
Answering the phone as per the Rota within 3 rings, provide reception duties and escort engineers to the warehouse where needed.
Ensure all internal communication is kept up to date and emails are responded to in a timely manner.
Requirements:
Excellent organisational skills.
Clear and confident communicator.
Ability to manage multiple priorities and deadlines.
Confident with CRM systems and Microsoft Outlook.
Previous experience in scheduling, coordination, or administrative support (bonus if you’ve scheduled a team of engineers!)
Proactive, team-oriented, and professional approach.


Please note:
As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.
In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.