�? Headteacher’s Personal Assistant �?
Permanent | Full-Time (Term time + additional weeks, or all year round)
8:00am – 5:00pm | 1 hour lunch
Are you a highly organised, calm and confident professional who loves being at the centre of a busy, purposeful environment? This is an exceptional opportunity to become the trusted right hand to a Headteacher, playing a vital role in the smooth running and success of a vibrant school community.
We value diversity and welcome applicants from all backgrounds.
? Why This Role Is Special
As the Headteacher’s PA, you’ll be the heartbeat of the school office — the person others depend on, the one who keeps everything moving, and the trusted guardian of confidential, high-level information.
Your work will be meaningful, varied and deeply appreciated across the whole school.
?? Managing Enquiries & Communications
*Be the warm, professional first point of contact for staff, parents, governors and visitors.
*Handle calls, inboxes and face-to-face enquiries efficiently and with sensitivity.
*Oversee visitor procedures, ensuring robust safeguarding ???.
*Manage confidential correspondence with absolute discretion.
*Work closely with the Clerk to Governors to coordinate meetings, panels and documentation.
??? Diary, Admin & Daily Operations
*Take full ownership of the Headteacher’s diary — scheduling, preparing briefings and ensuring everything runs like clockwork.
*Maintain accurate digital and manual records following compliance guidelines.
*Update work-in-progress files and track all follow-up actions.
*Manage the central school calendar ???, coordinate events and attend site meetings to support logistics.
*Produce high-quality reports, documents and minutes.
*Support key administrative processes including:
*Bursary applications ??
*Staff leavers
*Pupils transferring to other schools
*Staff appraisals and probation cycles

�? Office Management & Leadership
*Ensure the school office runs smoothly, professionally and efficiently.
*Create a welcoming reception environment ?.
*Provide reception cover when required.
*Manage hospitality for meetings and events ?.
*Oversee post distribution and office supplies budgets.
*Support pupil record keeping and parent communications.
*Maintain office security and access control ??.
*Manage pupil allergy information and issue allergy discs.
*Ensure telephones are staffed from 8am–5pm daily.
*Ensure all documents, letters and publications are accurate and up to date.
?? Team Leadership
*Line manage administrative staff, including the Receptionist.
*Lead appraisals, development and performance support.
*Foster a positive, solutions-focused office culture ??.
?? Emergency Responsibilities
*Stay calm and effective during emergencies.
*Provide accurate details to emergency services when required.
*Ensure staff lists and registers reach assembly points if an evacuation occurs.
?? What We’re Looking For
Qualifications
*GCSE English & Maths (Grade C/4+).
*NVQ Level 3 in Business Administration (desirable).
Experience
*Senior-level admin/PA experience.
*Experience handling confidential information.
*Line management experience.
*School experience (desirable).
*First aid training (provided if needed).
Skills
*Excellent written and verbal communication ??
*Strong organisation and prioritisation skills
*High attention to detail
*Confident IT user (Word, Excel, MIS)
*Understanding of GDPR, safeguarding and regulatory frameworks (desirable)