Contracts & Payments Administrator


(6-Month Maternity Cover – with Potential to Convert to Permanent Role)


25-30 hours per week


£20 - £24 per hour PAYE


Remote working


This role is offered as a 6-month fixed-term maternity cover. There is a potential opportunity for transition to a permanent role subject to business needs, performance, and organisational structure following the return from leave.


About the Role


We are seeking an experienced Contracts & Payments Administrator to cover a 6-month maternity leave, with the opportunity for the role to transition into a permanent position depending on business needs and performance.
This role is responsible for the day-to-day administration of venue contracts and their financial terms, ensuring accuracy, timeliness, and clear communication with internal teams and external venue partners. You will take ownership of contract tracking, payment terms, and issue resolution, operating as a reliable point of continuity while the incumbent is on leave.
The ideal candidate is highly organised, detail-oriented, and confident managing high volumes of agreements and payments in a fast-paced, international environment.
Key Responsibilities
Contracts Administration
*Manage and maintain accurate records of venue contracts, amendments, and renewals
*Track contract status, key dates, and commercial terms across multiple venues and territories
*Ensure contracts are correctly logged, stored, and accessible in internal systems
*Support coordination of contract execution with venues and internal stakeholders
*Proactively flag missing information, discrepancies, or risks


Payments & Financial Coordination
*Coordinate venue payments in line with contractual terms and agreed schedules
*Prepare and verify payment data for accuracy prior to submission to Finance
*Track payment status and follow up on outstanding or delayed payments
*Act as a point of contact for venue payment queries and issue resolution
*Maintain clear audit trails and documentation for all payments


Cross-Functional Support
*Work closely with the Venue Engagement team to support live show operations
*Liaise with Finance to ensure payments are processed accurately and on time
*Coordinate with Legal or leadership on contract-related questions or exceptions
*Support reporting and internal updates related to contract and payment status

Qualifications & Experience
*Proven experience in contract administration, payments coordination, or a similar operational role
*Strong attention to detail and comfort working with financial and contractual data
*Experience working cross-functionally with finance and operations teams
*High level of organisation and ability to manage multiple priorities
*Strong written and verbal communication skills
*Comfortable working remotely with distributed teams
*Experience with spreadsheets, document management systems, and internal databases