We are working with a specialist central London law firm in their search for an Administration Assistant to support their fee earners and PAs within the Patent Law department. This role would suit a candidate with around 6–12 months’ office-based experience, or someone with strong academic credentials looking to begin their career in an administrative role.
We’re looking for someone who can multitask, who has strong attention to detail and be comfortable with repetitive tasks in a fast-paced environment.
Duties of the role include:
*Recording and setting up newly received cases on the firms database.
*Managing and updating onto the database correspondence received f
*Maintaining and refreshing case records, dealing with action dates.
*Monitoring and responding to requests sent to the team’s shared mailbox
*Working closely with attorneys and case handlers to make sure key deadlines are observed.
*Performing first-level reviews of official notifications and communications.
*Preparing and lodging new patent filings.
*Checking diary and alert systems and issuing follow-up prompts when required.
*Supporting the team’s performance tracking and reporting requirements.
*Digitising and indexing incoming paper correspondence.
*Providing routine updates and confirmations to clients regarding case activity.
For this position we are seeking someone who is
*Comfortable working collaboratively within a team environment.
*Methodical, with a strong focus on accuracy and quality.
*Capable of working independently and taking ownership of tasks.
*Skilled at managing several responsibilities at once and organising work effectively.
*Confident and clear when communicating with colleagues and clients.
*Reliable when working under time pressure and meeting fixed timeframes.
The firm are offering an excellent salary, fantastic benefits and a friendly and welcoming working environment and upon successful completion of on-the-job training hybrid working is available: 2 days in the office, 3 days working from home.