I am looking for a recent graduate or someone who loves administration, is really organised and keen to work within the firm’s library team. The firm are a well established US law firm and the hours are 9.30am-5.30pm working four days in the office/one from home. The firm are looking for candidates whom are well organised and can work on their own initiative
Main Responsibilities
*Data & Research Resource Management
*On-boarding new joiners; processing leavers, secondees, returners from parental leave
*Managing online resources including passwords & user lists
*Maintaining departmental processes re on-boarding
*Assisting with the ongoing improvement of internal processes and procedures utilising relevant tools including AI
*Database Maintenance
*Troubleshooting user issues with resource logins and access
*Supporting the password management system - creating new resources, entering user details, troubleshooting problems and running reports
*Maintaining departmental portal pages
*Supporting and maintaining the library management system – keeping records accurate and standardised, creating new records, archiving old subscription records
*Acquisitions & Financial Management
*Ordering, cataloguing and recording new acquisitions
*Collating and processing invoices and monthly Barclaycard statement using Emburse, our accounts system
*Monitoring ongoing subscriptions
*Troubleshooting and resolving vendor/publisher problems
*Operational Support
*Performing administrative duties such as shelving, circulation, stock-taking, resource weeding across a number of departmental libraries
*Updating looseleaf titles
*Research & Current Awareness
*Answering basic enquiries from across the firm – e.g. Company searches (domestic and international)
*Fulfilling book and article requests
*Miscellaneous
*Undertaking discrete information or resource related projects as required