Document Production SpecialistOwen Reed is looking for a Document Production Specialist for a top law firm in London.
This is an excellent opportunity for an experienced Legal Document Specialist to join a high-performing Document Services team, supporting fee-earners with high-quality document production and managing workflow during evening hours.
The role combines hands-on document work with responsibility for evening workflow coordination, ensuring continuity, accuracy and service excellence after the day shift concludes.
The RoleAs a Document Production Specialist, you will:
*Produce, edit and format high-quality legal documents using firm templates
*Work closely with fee-earning teams on deals, pitches and client documentation
*Provide expert support on MS Word, PowerPoint, Excel, templates and styles
*Create and format PowerPoint decks, legal updates and brochures
*Prepare materials for internal and external events (signage, name badges, place cards, holding slides)
*Maintain strict confidentiality and quality standards at all times
From 4.30pm to 10.00pm, you will also act as the primary workflow contact, ensuring smooth evening operations.
Evening Workflow Responsibilities*Monitor incoming requests and create BigHand tickets
*Allocate work to available team members in line with priorities
*Ensure deadlines and quality standards are consistently met
*Escalate urgent or exceptional matters when required
*Communicate clear handover updates to the Senior Coordinator and morning team
*Support a seamless transition between day and evening operations
Hours*2.00pm – 10.00pm, Monday to Friday
*Flexibility required to meet business needs
Key Skills & ExperienceEssential:
*Advanced MS Word, PowerPoint and Excel skills
*Exceptional attention to detail and accuracy
*Strong organisational and prioritisation skills
*Excellent communication and customer service approach
*Ability to work under pressure and meet tight deadlines
*Typing speed of 60 wpm
Desirable:
*Experience in a legal document production environment
*Experience working in a partnership or professional services firm
*Knowledge of BigHand Hub or similar workflow systems
*Secretarial qualification (advantageous, not essential)
Personal Attributes*Professional, confident and proactive
*Flexible, reliable and well organised
*Strong initiative with a "can-do" attitude
*Comfortable liaising with stakeholders at all levels
*Collaborative team player with sound decision-making skills