Deputy General Facilities Supervisor
other jobs Career Legal
Added before 3 Days
- England,London,City of London
- Full Time, Permanent
- £38,000 per annum
Job Description:
Deputy General Facilities Supervisor
London
£38,000
Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday.
The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense.
Duties will include:
*Efficiently manage all incoming and outgoing mail, including coordinating couriers
*Ensure the smooth operation of the franking machine, quickly resolving any issues that arise
*Handle reprographics duties, including copying, scanning, and binding documents with precision
*Report maintenance issues promptly to the appropriate teams, ensuring swift resolution
*Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed
*Assist with the setup and onboarding of new starters, ensuring a seamless transition
*Accurately review and verify incoming invoices, addressing discrepancies immediately
*Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams
*Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork
*Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance
*Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times
*Provide archiving support as required, maintaining an organised and efficient filing system
Please apply today for immediate consideration!
London
£38,000
Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Facilities Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday.
The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense.
Duties will include:
*Efficiently manage all incoming and outgoing mail, including coordinating couriers
*Ensure the smooth operation of the franking machine, quickly resolving any issues that arise
*Handle reprographics duties, including copying, scanning, and binding documents with precision
*Report maintenance issues promptly to the appropriate teams, ensuring swift resolution
*Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed
*Assist with the setup and onboarding of new starters, ensuring a seamless transition
*Accurately review and verify incoming invoices, addressing discrepancies immediately
*Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams
*Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork
*Supervise the General Office Assistant during the Supervisor’s absence, providing leadership and guidance
*Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times
*Provide archiving support as required, maintaining an organised and efficient filing system
Please apply today for immediate consideration!
Job number 3367095
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Company Details:
Career Legal
Career Legal has supported the legal community in London and throughout the UK for nearly 30 years. Starting with a team of just three, the company ha...