We are working with a leading care organisation based in the Leicester and Loughborough area that is looking to appoint an Administration Assistant & PA on a full-time, permanent basis.
This is a varied and fast-paced role, ideal for someone with experience in healthcare, supported living, or similarly regulated environments. The successful candidate will provide comprehensive administrative support across multiple services, while also acting as PA to the Director, helping to ensure smooth day-to-day operations.
The role will begin fully remote, transitioning to a hybrid office-based arrangement.


The Role
You will provide high-quality administrative and PA support to senior leadership and service managers, ensuring services are well-organised, compliant, and efficiently run.


Key Responsibilities include:
*Acting as Personal Assistant to the Director, including diary management, call handling, appointments, and travel coordination
*Managing incoming emails and post, ensuring timely and professional responses
*Providing general office administration including filing, data entry, and record management
*Coordinating meetings, preparing agendas, taking minutes, and following up on actions
*Supporting payroll administration and assisting with reports and presentations
*Managing stationery and office supplies within agreed budgets
*Using HR systems (e.g. Bright HR) to maintain accurate employee records
*Supporting recruitment processes, including shortlisting and interview scheduling
*Ensuring pre-employment checks are completed in line with CQC and company policy (DBS, right to work, visas)
*Coordinating inductions, probation reviews, and maintaining training records
*Monitoring visa expiry dates, DBS renewals, and mandatory training compliance


Skills & Experience
Essential:
*Proven experience in an administrative role within a busy or regulated environment
*Strong organisational skills with excellent attention to detail
*Confident handling multiple priorities and working to deadlines
*Excellent written and verbal communication skills
*Proficient in Microsoft Office and confident using digital systems
*Professional, discreet, and approachable manner
Desirable:
*Previous experience in healthcare, supported living, or HR administration
*Familiarity with HR or compliance systems
*Access to a car and full UK driving licence