We are looking for an organised, proactive, and enthusiastic Executive Assistant & Team Coordinator to support our Managing Director and ensure the smooth running of day-to-day office operations.


This is a full-time position (35 hours per week), split between 21 hours of Executive Assistant support and 14 hours of coordinator responsibilities. You will support the MD with diary management and administrative tasks while also being responsible for coordinating office activities, maintaining systems, and supporting the wider team.


Duties and responsibilities
Brightelm delivers specialist events services for associations and not for profit organisations. We like to do things differently and our aim is to deliver value to our clients at all costs. The services we offer include project management, sponsorship, marketing, content, delegate services, logistics and exhibitions.
We are looking for someone who can provide 1-2-1 EA support as well as support the team with ad hoc administrative tasks. Salary range 28k to 33k per year dependent on experience.
Executive Assistant Support (21 hours per week)
*Manage calendar, schedule meetings, and coordinate appointments for our MD.
*Prepare meeting materials, agendas, minutes, and follow-up actions.
*Assist with travel planning, itineraries, and booking arrangements.
*Support with expense management and administrative reporting.
*Draft, edit, and format documents, presentations, and internal communications.
*Monitor inboxes, handle routine correspondence, and escalate priorities as needed.
Team Coordination (14 hours per week)
*Act as the first point of contact for office-related queries from staff, suppliers, and visitors.
*Oversee office supplies, equipment, and general facilities management.
*Maintain a tidy, organised, and efficient workspace environment.
*Coordinate internal meetings, workshops, and small events (e.g. catering, room bookings).
*Assist with onboarding new employees, including desk set-up and access arrangements.
*Manage incoming/outgoing post and deliveries.
*Support the wider team with administrative tasks and project work such as client inbox management or travel bookings.


Experience and qualifications
*2+years experience in a similar role.
*Excellent organisational and time-management skills.
*Strong communication skills, both written and verbal.
*Ability to multitask while maintaining accuracy and attention to detail.
*Proactive, dependable, and confident problem-solver.
*Comfortable working with confidential information.
*Positive, approachable, and service-oriented attitude.
*Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).


Benefits
*Hybrid working
*23 days annual leave plus bank holidays
*Your birthday off
*Employee Assistance Programme
*Discretionary bonus scheme after 12 months
*Free lunch every quarter and seasonal team social events
*Training and development opportunities
*Access to hospitality industry benefits and discounts
Benefits are reviewed and improved annually


Why apply?
This is a great opportunity to join a growing company and a highly skilled, forward thinking and loyal team who deliver first class event solutions for all its clients.
We foster a supportive, dynamic work environment and believe that our workforce is our greatest asset. Our aim is to invest in each and every member of staff that works with us through training and development for up to 35 hours each year.
Our team culture is built on openness, mutual respect, and the freedom to adapt, ensuring everyone has the support and flexibility they need to thrive.