OFFICE ADMINISTRATOR
Location: Mole Valley (option for one day a week remote)
Hours: Full time, 35 hours (4-day week can be considered)
Salary: £30,000 – £40,000 depending on experience
Contract: Permanent


About the Role
A varied office support role working closely with a small team. Your work spans sales administration, tenders, product manuals, marketing coordination and general office support including arranging couriers, hotels, office supplies, health & safety plus some ad hoc basic finance admin such as processing invoices and expenses.
This role suits someone who enjoys being at the centre of things, keeping work flowing smoothly, and juggling a mix of tasks without losing their cool.
Key Responsibilities
Sales & Admin Support

• Maintain quote registers and customer records

• Prepare quotation and tender documents

• Coordinate travel arrangements for visiting customers and colleagues

• Update customer presentations and product materials

• Keep brochures and marketing documents up to date

• Handle general office admin including couriers, supplies and database updates
Product Documentation

• Update and prepare equipment manuals

• Review and update technical specifications

• Oversee periodic inspections, testing and other checks
Marketing Support

• Keep track of conferences, events and related budgets

• Organise registrations, sponsorships, stand materials, and promotional items

• Manage routine LinkedIn updates
Health & Safety

• Assist with health and safety documentation where required
Finance Administration

• Process purchase orders and supplier invoices

• Check and prepare expense claims

• Support basic customer payment monitoring
About You
• Strong administration background and confident managing your own workload

• High level of accuracy and an eye for detail

• Clear, friendly communication style (written and verbal)

• Good working knowledge of PowerPoint, Word and Excel

• Comfortable handling figures and following structured processes

• Practical, organised and steady when juggling a busy to-do list
Benefits:

• 10 percent employer pension

• 26 days holiday plus bank holidays

• Private health insurance for employee, partner and dependants

• Bi-annual health assessment

• Life cover up to four times salary