Full job descriptionA Japanese food and retail group is currently recruiting a Food Safety Executive in London.
In this role, you will be responsible for supporting compliance with legal and regulatory requirements through audits, risk assessments, documentation management, training support, incident handling, and providing day-to-day operational guidance to our outlet and kitchen teams.
The ideal candidate will have at least 2–3 years of Food Safety experience, ideally within a retail, hospitality, or food production environment.


TYPE: Full-time, Permanent
WORKING HOURS: 9:00–17:00, Monday to Friday
SALARY: £30-32k, depending on experience
LOCATION: Park Royal - and at sites across London (hybrid)


Food Safety Executive Key Responsibilities
Food Safety Management
*Support the implementation and ongoing monitoring of food safety standards across retail outlets and kitchens in line with legal requirements, HACCP principles, and company policies
*Maintain and administer food traceability systems to ensure product recalls can be completed accurately and within required timeframes
*Record and monitor food safety checks including temperature monitoring, cleaning schedules, delivery checks, allergen controls, and quality assurance records
*Ensure all food safety documentation, logs, and records are accurately maintained and updated
*Assist in identifying and reporting non-compliant or unsanitary conditions within food preparation, storage, and retail areas, escalating concerns where necessary
*Support Kitchen Managers and operational teams with food safety queries, compliance requirements, and corrective actions
*Maintain supplier documentation, product specifications, allergen information, and compliance certificates
*Maintain and regularly update allergen books and allergen matrices to ensure all product allergen information remains accurate, compliant, and accessible across all sites
*Support allergen management processes and ensure allergen information is properly documented, communicated, and reviewed when menu or ingredient changes occur
*Assist with reviewing and updating food safety procedures, manuals, and HACCP documentation
*Conduct regular site visits to support food safety compliance and operational standards across the business
Audit & Compliance
*Support internal and external food safety audits across retail outlets and kitchens
*Prepare audit documentation including temperature records, cleaning schedules, supplier information, allergen documentation, training records, and compliance evidence
*Monitor corrective actions arising from audits and inspections to ensure timely completion
*Assist with preparation for Environmental Health Officer (EHO) visits and inspections
*Coordinate and maintain compliance documentation in line with company standards and legal requirements
*Maintain accurate records relating to incidents, food safety complaints, investigations, and corrective actions
*Support investigations into food safety incidents and assist with root cause analysis and preventive actions
*Liaise with operational teams to ensure compliance standards are consistently maintained across sites
Training & Continuous Improvement
*Assist with coordinating food safety training, toolbox talks, and awareness activities
*Support the maintenance and updating of training records and compliance documentation
*Attend HACCP and compliance meetings, taking and distributing meeting notes and action points where required
*Support continuous improvement initiatives relating to food safety standards, operational compliance, and audit performance
Administration & Reporting
*Maintain accurate databases, spreadsheets, logs, and records related to food safety and compliance activities
*Compile reports and compliance data for management review
*Support administrative tracking of compliance actions, supplier documentation, allergen records, and training records
*Ensure all information is handled confidentially and in accordance with GDPR and company data protection requirements
*Carry out any other reasonable duties associated with food safety and compliance support across the business


Food Safety Executive Ideal Candidate
*At least 2–3 years of Food Safety experience, ideally within a retail, hospitality, or food production environment
*Food Safety Level 3 or Level 4 certification
*HACCP awareness and experience supporting food safety systems
*Previous experience in a retail, food, hospitality, or multi-site operational environment preferred
*Experience supporting audits, inspections, or regulatory compliance is an advantage
*Good working knowledge of food safety and health & safety requirements within retail and kitchen environments
*Strong organisational and administrative skills with high attention to detail
*Ability to manage documentation, data, and multiple priorities effectively
*Confident communicator, able to work with kitchen teams, managers, and external stakeholders
*Competent in using spreadsheets and databases for reporting and record-keeping
*Discreet and professional approach to handling confidential information


*All applicants for the Food Safety Officer role must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.
*We regret that we cannot accept applications from YMS, Graduate or Student visa holders.
If your application is successful, you will be contacted within two business days.
We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
(Ref: AJ47105)