Legal PA
Manchester
Initially Fully Office Based for 6 months/ then hybrid (3 days in the office/ 2 days from home)


Our client, a well-established professional services firm, is seeking an experienced Tax & Estate Planning Team PA to provide high-quality secretarial and personal assistant support to senior fee earners within a specialist tax and estate planning team.
The role
This position plays a key part in ensuring the smooth day-to-day running of the team by delivering efficient, accurate and proactive administrative support. The successful candidate will be highly organised, client-focused and comfortable managing multiple priorities in a fast-paced environment.
Key responsibilities
*Providing comprehensive PA and secretarial support to fee earners, including effective diary and task management to ensure deadlines and key dates are met
*Producing a wide range of documentation using digital dictation and case management systems, ensuring all work is accurately prepared, formatted and proofread
*Creating, amending and finalising documents in line with internal style guidelines, including managing tracked changes, numbering, tables and document comparisons
*Opening and maintaining client files, matters and contacts on the firm’s case management system, ensuring data accuracy and compliance with internal procedures and data protection requirements
*Acting as a point of contact for clients and internal stakeholders, handling calls and emails in a professional and courteous manner
*Coordinating meetings, including room bookings, refreshments, travel and accommodation arrangements where required
*Preparing correspondence and documentation for review and signature, ensuring all enclosures are correctly assembled
*Attending team meetings and producing clear and accurate minutes
*Managing day-to-day file administration, including billing support, file opening and closing, archiving and general record keeping
*Maintaining electronic filing systems and ensuring documents are appropriately stored and accessible
*Supporting and overseeing administrative team members within the department as required
*Working collaboratively across the wider team to ensure work is delivered efficiently and to a high standard
*Adhering at all times to relevant legal, regulatory and internal compliance requirements, including confidentiality and professional conduct standards


Person specification
Essential:
*Strong organisational skills with exceptional attention to detail
*A proactive and collaborative approach, with the ability to work effectively as part of a team
*Previous experience using a legal or professional services case management system
*Advanced Microsoft Word skills, including complex formatting and document management
*Audio typing experience or qualification
*Professional presentation and a confident, helpful manner

Desirable:
*Experience working with databases
*Working knowledge of Microsoft Excel
*Experience using PowerPoint