Job Title: Payroll Coordinator
Salary: £21,000 based on 24 hrs per week
Location: Sittingbourne
Hours: 24 hours per week
Preferred Working Pattern: Monday–Thursday, 9:00am–3:00pm (flexibility considered)
Location: Hybrid – 3 days in office, 1 day working from home


Role Purpose
The Payroll Coordinator is responsible for the accurate and timely end-to-end processing of payroll for over 2,000 employees across weekly and four-weekly payroll cycles. The role supports compliance with UK payroll legislation while contributing to the companies mission of quality, ethics, and community.


Core Responsibilities
*Coordinate and accurately manage end-to-end payroll processing for 2,000+ employees on weekly and four-weekly payroll cycles
*Ensure all payroll deadlines are met or exceeded
*Reconcile payroll data, investigate discrepancies, and implement corrective actions where required
*Assist with pension administration, including auto-enrolment assessments and pension contributions
*Provide cover for the Payroll Manager during periods of holiday or absence
*Carry out any other reasonable requests in line with the role


Learning & Development
*Produce clear, well-documented payroll process notes with a focus on continuous improvement
*Maintain awareness of changes in payroll legislation and government budgets impacting payroll processing
*Apply up-to-date knowledge of PAYE, NIC, statutory payments, and payroll thresholds, including:
*Redundancy payments
*SMP, SAP, SPP, ShPP
*SSP
*Salary exchange initiatives


Team Collaboration
*Liaise with teams across the business to ensure payroll data is recorded and reported accurately and on time, in line with company policies
*Respond to payroll queries clearly, professionally, and efficiently
*Support and guide team members in the effective use of People and Payroll systems
*Produce payroll reports and provide data to internal and external stakeholders, including ONS, HMRC, and auditors
*

Knowledge, Skills & Experience
*Minimum of 3 years’ experience in payroll coordination or a senior payroll support role
*Confident user of payroll software (experience with Access systems desirable)
*Strong understanding of UK payroll legislation and HMRC requirements
*Excellent attention to detail with the ability to meet strict deadlines
*Strong numerical ability and advanced Excel skills
*Proven experience handling people data professionally and confidentially


INDAB