Property administrator
other jobs Cobalt Recruitment
Added before 1 Days
- England,London,City of London
- Full Time, Contract
- £45,000 per annum
Job Description:
Working for a leading Commercial Property consultancy the Property Administrator will provide comprehensive administrative and operational support to the Property and Facilities Management team, ensuring the efficient day-to-day management of a portfolio of properties. This role plays a key part in lease administration, financial processing, insurance coordination, document control, client reporting, and the coordination of client meetings, delivering a consistently high standard of service to our client.
Key ResponsibilitiesAdministration & Office Support * Provide full administrative support, including diary management, correspondence, filing, reporting, and document distribution
* Maintain accurate and compliant property files, including leases, client reports, and statutory documentation
* Update and maintain office procedures within the Property Operations Manual as required
Lease Administration * Support lease administration activities, including lease abstraction and maintenance of property databases
* Ensure tenant, lease, and critical date information is accurate and kept up to date
Financial & Arrears Support * Process invoices in line with established accounting procedures, ensuring correct coding and supporting documentation
* Raise and submit purchase orders
* Produce and monitor aged debt reports and assist with arrears management in line with company and client policies
* Process tenant recharges, including utilities, after-hours HVAC, and other recoverable costs
Compliance & Reporting * Ensure tenant and vendor Certificates of Insurance are current and compliant, including self-insured documentation
* Assist with annual budget preparation and monthly financial reporting
* Prepare and circulate collections and aged debt reports
Tenant Engagement * Assist with the preparation of tenant service charge budgets and reconciliation packs
* Support the creation of tenant handbooks, newsletters, events, and communications
* Assist with tenant engagement initiatives, including anniversaries, seasonal activities, and training sessions
Experience
* Minimum of 1 year’s experience in property administration, property management, or a related role
*Commerical experience
Work Environment * Office-based professional environment with attendance at client meetings to take minutes
* Regular use of standard office equipment
* Hybrid working model
Key ResponsibilitiesAdministration & Office Support * Provide full administrative support, including diary management, correspondence, filing, reporting, and document distribution
* Maintain accurate and compliant property files, including leases, client reports, and statutory documentation
* Update and maintain office procedures within the Property Operations Manual as required
Lease Administration * Support lease administration activities, including lease abstraction and maintenance of property databases
* Ensure tenant, lease, and critical date information is accurate and kept up to date
Financial & Arrears Support * Process invoices in line with established accounting procedures, ensuring correct coding and supporting documentation
* Raise and submit purchase orders
* Produce and monitor aged debt reports and assist with arrears management in line with company and client policies
* Process tenant recharges, including utilities, after-hours HVAC, and other recoverable costs
Compliance & Reporting * Ensure tenant and vendor Certificates of Insurance are current and compliant, including self-insured documentation
* Assist with annual budget preparation and monthly financial reporting
* Prepare and circulate collections and aged debt reports
Tenant Engagement * Assist with the preparation of tenant service charge budgets and reconciliation packs
* Support the creation of tenant handbooks, newsletters, events, and communications
* Assist with tenant engagement initiatives, including anniversaries, seasonal activities, and training sessions
Experience
* Minimum of 1 year’s experience in property administration, property management, or a related role
*Commerical experience
Work Environment * Office-based professional environment with attendance at client meetings to take minutes
* Regular use of standard office equipment
* Hybrid working model
Job number 3401111
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Company Details:
Cobalt Recruitment
Company size: 100–249 employees
Industry: Recruitment Consultancy
Cobalt unlocks the true value of recruitment by leveraging over two decades of international real estate and construction expertise into one of the mo...