Our client, a boutique law firm based in Chancery Lane has a vacancy for an experienced PA.
This role is assisting their busy matrimonial team so experience in this area of law is essential. You will be covering holidays, sickness and absences from the office, so will need to be able to hit the ground running.
Responsibilities
*Provide administrative and secretarial support to partners and fee earners when assigned to cover, in line with firm standards and procedures
*Manage mailboxes effectively, including monitoring correspondence, prioritising tasks, and e-filing emails and documents within the document management system (iManage)
*Prepare, type, and amend documents as dictated or requested, ensuring accuracy and timely despatch to clients, courts, and third parties
*Support diary management for partners and fee earners, including scheduling meetings, court hearings, and other professional commitments
*Organise and maintain client and administrative files (electronic and paper, as required) in accordance with internal requirements
*Enter time recording information for fee earners and ensure time is recorded in the accounts system (P4W) ahead of billing deadlines
*Assist with the monthly billing process, including drafting bills and accompanying correspondence
*Acknowledge receipt of client payments, complete relevant accounts documentation, and liaise with Accounts regarding disbursements
*Process and manage fee notes from Counsel and third parties, ensuring correct file references are confirmed with Accounts
*Assist with chasing aged debtors, as required
*Communicate professionally with clients, barristers and their clerks, courts, and other third parties via telephone and email
*Collate, bundle, and prepare PDF documents, including sending documents for electronic or wet-ink signature
*Meet with clients where required to collect documents or obtain signatures
*Assist with fee-earner administrative tasks under supervision, supporting matter progression
*Support the opening of new matters, including conflict checks and preparation of client care letters and terms of business
*Complete all necessary work to enable files to be closed and archived in line with firm procedures
*Conduct Land Registry searches and lodge documents via the Land Registry portal
*Assist with online case management through the MyHMCTS portal
*Support partners and fee earners with expense claims
*Create, maintain, and update float cover notes, including matter summaries and key information to support effective handovers
*Organise travel arrangements, including flights, accommodation, and preparation of travel packs or conference materials where required
*Provide cover for reception and switchboard when required, including handling overflow calls
*Undertake any other reasonable secretarial or administrative duties to support the team and firm
In return you will be offered a friendly and supportive team environment. Salary is up to £50K. Hybrid work offered.