Administrative Assistant
Location: Washington Office
Contract: Full-time, Permanent
Hours: 38 hours per week, Monday – Thursday 8:30am – 5pm and Friday 8:30am – 3pm
Salary: £28,000
This role keeps the organisation running smoothly by providing reliable administrative support across Accounting, HR, General Affairs and IT. It’s a great fit for someone who enjoys variety, takes pride in accuracy, and likes being the go-to person for day-to-day coordination.
Key Responsibilities:
Accounting
*Assist with basic bookkeeping, including invoice processing, data entry and document organisation.
*Process payments, manage receivables and monitor daily cash balances.
*Maintain financial records and master data (customers, suppliers, expenses, products, forex).
*Administer corporate card and expense claim processes, ensuring timely and compliant reimbursement.
IT / Systems
*Maintain IT assets and user accounts, including new-starter setup (access, accounts, workstations).
*Provide first-line IT support and coordinate with external IT providers.
*Support IT risk and security activities, including awareness tasks, phishing-simulation coordination and documentation upkeep.
General Administration
*Manage day-to-day office administration: document preparation, document control, correspondence, telephone and postal duties.
*Oversee procurement and administration of goods and services, including contract management and tracking of inventory, assets and service status.
*Help maintain a clean, safe and well-organised workplace.
HR / Personnel Administration
*Support onboarding and offboarding processes, including documentation and system updates.
*Assist with holiday and absence records, training logs and internal staff communication.
Additional Responsibilities
*Provide administrative support to management and other departments as needed.
*Contribute to process improvements and maintain accurate, timely documentation.
*Carry out reasonable ad-hoc duties.
Essential Skills & Experience
*Strong organisational skills and excellent attention to detail.
*Clear, confident communication and the ability to work effectively in a multicultural team.
*Proficiency in Microsoft Office and a basic understanding of common IT systems.
*Ability to work independently, prioritise tasks and manage competing deadlines.
*Proactive, reliable and punctual, with a collaborative mindset.
*Positive attitude and willingness to learn.
*Professionalism and confidentiality when handling sensitive information.
*Flexible and adaptable in a varied administrative environment.
Benefits:
*20 days Holiday plus Bank holidays
*Company Pension
*Private Medical Care
*Christmas Bonus