Executive Assistant*Pay Rate: £19.50 per hour PAYE
*Location: Maidenhead - Hybrid (3 days in office / 2 days WFH)
*Working Hours: Monday to Friday 9am to 5pm
*Contract Type: Temporary Contract until March 2026 (Subject to change)
We are seeking an Executive Assistant to provide personal, proactive, effective, and confidential support to senior officers of the Council, contributing to the efficient running of the organisation. This role is pivotal in managing the diaries of the Chief Executive and Leader of the Council, often dealing with highly confidential or politically sensitive items. The ideal candidate will have the ability to multitask in a pressurised environment, using tact and discretion at all times.
Day-to-day of the role:*Manage the diaries of the Chief Executive, Executive Director, Leader of the Council, and Deputy/Assistant Directors as required.
*Schedule and arrange meetings, book venues, and implement an effective brought forward system to ensure follow-ups and completions.
*Support high-profile meetings such as Executive Leadership Team and Corporate Leadership Team meetings by coordinating and preparing agendas, taking action notes, and managing forward plans.
*Maintain up-to-date knowledge of policy and business priorities for the Directorate and Council overall.
*Operate and maintain the Chief Executive/Executive Director’s secure document management system for quick access and recall.
*Oversee routine administration tasks including recording of leave, sickness, and absence monitoring.
*Act as the frontline contact for the Chief Executive/Executive Director, ensuring all calls and correspondence are directed to respective teams within deadlines.
*Produce letters, reports, spreadsheets, presentations, and draft responses with a high degree of confidentiality and accuracy.
*Handle FOI requests appropriately in accordance with the FOI Act and council policy.
*Administer, monitor, and coordinate sensitive and confidential information including the preparation of Cabinet Reports/CLT reports, contract documents, and other documentation to a deadline.
Required Skills & Qualifications:*Proven experience as an Executive Assistant or similar role, preferably within a governmental or council setting.
*Excellent organisational and time management skills, with the ability to prioritise effectively.
*Strong communication skills and the ability to handle sensitive information with discretion.
*Proficiency in managing electronic diaries and document management systems.
*Ability to work under pressure and meet deadlines in a high-volume environment.
*Flexible attitude to manage unpredictable workloads.

To apply for this Executive Assistant position, please submit your CV detailing your relevant experience.