Owen Reed is looking for an Executive Assistant for a top law firm in London.
We are working with a highly regarded international law firm to recruit an experienced Executive Assistant to support senior stakeholders within a busy practice. This is a hybrid role (3 days in the office, 2 days from home) offering excellent exposure to high-level legal and business operations.
The successful candidate will be proactive, commercially aware, and confident supporting Partners and senior stakeholders in a fast-paced professional services environment.
The RoleYou will provide comprehensive executive and practice support, including diary and inbox management, client liaison, document preparation, matter coordination, billing support, and business development assistance. You will act as a trusted adviser, anticipating priorities and ensuring seamless support across legal and business activities.
Key Responsibilities*Proactive diary and inbox management, acting on behalf of stakeholders
*Gatekeeping, prioritisation, and escalation of key matters
*Draft high-quality correspondence and meeting materials
*Coordinate meetings, travel, visas, and itineraries
*Liaise directly with clients and internal stakeholders
*Manage document and email filing via iManage
*Support matter management, client engagement, and team coordination
*Assist with billing cycles, WIP management, and financial administration
*Support marketing, pitches, directories, and client development initiatives
*Coordinate internal and external events and conferences
Key Requirements*Graduate level education or equivalent professional experience
*Experience as an Executive Assistant in a law firm or professional services environment
*Strong commercial and financial awareness
*Advanced Microsoft Office skills
*Excellent communication and stakeholder management skills
*Strong organisational skills and attention to detail
*Ability to manage competing priorities and work autonomously
*Flexible approach to working hours