Operations Administrator / Team Assistant
Fantastic Development Opportunity – City of London
Growing Insurance Services Business
We are a fast-growing insurance services business based in the City of London, offering an exciting opportunity for an ambitious Operations Administrator / Team Assistant to join our expanding team.
This role is ideal for someone early in their career who is proactive, highly organised, and eager to learn. You’ll gain broad exposure across operations, facilities, marketing, branding, internal communications, and ESG, making this a fantastic platform for long-term career development.
The role operates on a 4:1 hybrid model, with flexibility required to work five days in the office when business needs demand.


The Role:
As a Team Assistant, you will support the smooth running of the Operations function, act as a key point of contact for suppliers, and help deliver high-quality communications and reporting for senior leadership. You’ll also provide reception cover at key times, giving you excellent visibility across the business.


Key Responsibilities:
Administrative Support
*Prepare, update, and maintain corporate presentations and reports
*Collate scheduled ESG materials and reporting information
*Coordinate and schedule Executive meetings


Suppliers & Facilities Management:
*Act as the main point of contact for facilities suppliers and third parties
*Manage the invoicing process for facilities suppliers
*Support coordination, renewal, and maintenance of supplier contracts
*Oversee office supplies and general facilities administration
Marketing & Internal Communications
*Coordinate marketing materials and communications for internal and external use
*Manage corporately branded merchandise
*Contribute Operations content to the company intranet
*Work closely with our appointed branding agency on marketing, rebrand, and intranet projects
Reception Support
*Provide lunchtime and occasional holiday/sickness cover for reception (regular but not daily)


Skills & Experience
*1–3 years’ experience in an administrative or coordination role (insurance experience helpful but not essential)
*Strong proficiency in MS Office, particularly Excel, Outlook, and PowerPoint
*Excellent organisational and time-management skills
*Strong written and verbal communication skills
*High attention to detail and accuracy
*Proactive, adaptable, and eager to learn
*A collaborative team player with developing relationship-building skills
Who This Role Suits
This role is perfect for someone who is:
*Hungry to learn and grow
*Comfortable juggling multiple tasks and priorities
*Confident communicating with stakeholders at all levels
*Keen to build a career in operations, marketing, or corporate support
*Positive, can-do, and thrives in a fast-growing environment