Facilities Administrator
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Added before 3 hours
- England,South East,Surrey
- Full Time, Permanent
- £26,000 - £28,000 per annum, inc benefits
Job Description:
Administrator
Location: Redhill
Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm
About the Role
We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.
Key Responsibilities
*Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
*Answer phone calls promptly, transferring and taking messages where necessary.
*Daily interaction with clients, subcontractors, and internal staff.
*Respond to all client callouts via phone or email.
*Place purchase orders with subcontractors and suppliers.
*Collaborate with subcontractors to obtain health and safety documentation.
*Schedule engineering staff weekly.
*Produce documentation for invoicing on a weekly basis.
*General filing and site setup (paper and electronic).
*Input all works into the in-house IBMS system daily.
*Provide administrative assistance to the Contracts Manager.
*Assist in compiling monthly and quarterly contract reports.
*Handle ad-hoc administrative duties.
*Update clients’ database daily.
Training & Support
Full training will be provided on all tasks, with ongoing support from the admin team.
Interested?
Apply now or call Amanda Nash on
Location: Redhill
Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm
About the Role
We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.
Key Responsibilities
*Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
*Answer phone calls promptly, transferring and taking messages where necessary.
*Daily interaction with clients, subcontractors, and internal staff.
*Respond to all client callouts via phone or email.
*Place purchase orders with subcontractors and suppliers.
*Collaborate with subcontractors to obtain health and safety documentation.
*Schedule engineering staff weekly.
*Produce documentation for invoicing on a weekly basis.
*General filing and site setup (paper and electronic).
*Input all works into the in-house IBMS system daily.
*Provide administrative assistance to the Contracts Manager.
*Assist in compiling monthly and quarterly contract reports.
*Handle ad-hoc administrative duties.
*Update clients’ database daily.
Training & Support
Full training will be provided on all tasks, with ongoing support from the admin team.
Interested?
Apply now or call Amanda Nash on
Job number 3423868
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