We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Founder. This is a dynamic role requiring exceptional time management, discretion, and the ability to balance both professional and personal coordination responsibilities.
You will support a Founder & Creative Director at the helm of two companies, one in the fashion industry, and one in the hospitality industry, is seeking an Executive and Personal Assistant.
The successful candidate will act as a trusted partner, ensuring smooth day-to-day operations and enabling the Founder to focus on strategic priorities.


Key Responsibilities


*Manage complex and ever-changing calendars across multiple time zones.
*Prepare and submit weekly expense reports.
*Coordinate with the Finance Department to ensure accurate and timely processing.
*Arrange flights, accommodation, ground transportation, and logistics.
*Coordinate event preparation and ensure visa requirements are fulfilled where necessary.
*Draft, proofread, and manage correspondence on behalf of the Founder.
*Act as the primary point of contact between the Founder and internal/external stakeholders, including press, partners, direct reports, and team members.
*Handle sensitive and confidential information with the highest level of
*Provide personal support including errands, appointment scheduling, and household management.
*Oversee office facilities, suppliers, IT setup, visitors, post, and stationery.
*Ensure the office environment runs efficiently and professionally.
*Coordinate both professional and personal events from concept to completion.
*Manage third-party vendors and ensure successful execution within budget and timelines.


Who you are


*Highly organized with exceptional attention to detail and strong time management skills.
*Able to take ownership of daily responsibilities while effectively managing competing priorities.
*Proactive, solutions-oriented, and able to anticipate needs before they arise.
*Comfortable working independently while also collaborating effectively within a team.
*Excellent written and verbal communication skills in English (additional languages are a plus).
*Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
*Minimum of 2 years’ experience as an Executive Assistant or in a similar role.