Immediate start date
The Asset Management Assistant plays a key role in supporting the organisation’s device lifecycle processes. This position focuses on receiving and processing returned laptops, ensuring accurate asset records, and maintaining up-to-date information in tracking spreadsheets and inventory systems. The role requires excellent attention to detail, strong organisational skills, and the ability to follow established procedures consistently.
Asset Processing & Handling
*Receive, log, and inspect returned laptops and accessories.
*Verify device condition, functionality, and completeness (e.g., chargers, bags, peripherals).
*Record serial numbers, asset tags, and device specifications.
*Perform basic device preparation tasks such as powering on devices, resetting to factory settings, or flagging items that require technical assessment or repair.
*Identify items suitable for redeployment, repair, recycling, or disposal.
Data Entry & Reporting
*Update asset registers, inventory spreadsheets, and tracking logs with accurate and timely information.
*Maintain clear records of device status, location, user assignment history, and disposal or redeployment actions.
*Produce weekly or monthly reports summarising returned equipment, device stock levels, and outstanding actions.
*Support audits by ensuring data accuracy and completeness.
Process & Compliance
*Follow IT asset management procedures and ensure compliance with organisational policies.
*Assist in refining and improving asset intake workflows to increase efficiency.
*Ensure all data is handled in line with GDPR and information security requirements.
*Collaborate with IT technicians, service desk staff, and procurement teams as needed.
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