JOB TITLE: Contract Administrator
LOCATION: Wigston
SALARY: £ 24,784.50
Hours –9am to 5pm.
COMPANY INFORMATION – Contract Administrator
*Reputable and well-established Building Services company specialising in M&E Engineering including commercial gas and HVAC maintenance
*Close working relationships with high profile clients meaning long term contracts and security
*Dedicated to all aspects of maintenance and repair on a wide range of appliances including commercial boilers/burners, oil, chillers, air conditioning
*Operating a mobile team of mobile engineers with various skillsets across the UK
*Excellent reputation for delivering quality and high standards of service
*Leading organisation in M&E Building Maintenance, Air Conditioning and Commercial/Domestic Heating


CANDIDATE INFORMATION – Contract Administrator
*Good experience of working within an office environment and within an administration background.
*Good customer services skills, well presented and articulate with a good telephone manner
*Experience of working on M&E maintenance contracts previously would be advantageous
*Experience of data entry previously would be advantageous
*Motivated and trustworthy
*Well organised with good IT and administration skills including Excel and Word.


JOB INFORMATION – Contract Administrator
*Working on a few contracts to support the admin manager/admin team.
*Supporting admin team for part time leave.
*Processing incoming job sheets to invoicing stage via our systems.
*Using and updating customer portals.
*Handling queries on the administration side in a timely manner.
*General administration/office duties including preparing documents, producing files and filing
*Liaison with other offices as required.
*Keeping the client’s portal database up to date on a daily basis.
*Uploading certification to the client’s portal system to maintain our compliance for the contract terms.
*Ordering monthly filters/belts
*Providing reports as required.
*Keeping on top of WIP.
*Raising quotations daily.
*Liaising with suppliers daily for prices/quotations.
*Potential of attending client meetings as required.
*Supporting the account managers on the contract as required.
*Liaising with sub-contractors regularly to ensure paperwork is received and visits are being completed.
*Raising purchase orders to sub-contractors.
*Raising sub-contractor and supplier orders.
*Supporting the team on raising requisitions for engineers where required.
*Any other administration duties as required by the administration manager.