We’re Hiring an Executive Assistant to CEO for an International Bank based in London -
Arranging & Managing Meetings:
Co-ordinate and organize meetings, conferences with business clients, Senior Executives BMs/Heads of Departments etc.
* Collate and distribute documents prior to meetings.
* Ensure that all materials for meetings are prepared in a timely manner.
* Accurate dictation and note taking at meetings as required.
* Prepare & distribute minutes of meetings.
* Arrange refreshments for meetings.
* Devise an efficient system for tracking of Action points.
* Track Action points
Diary Management:

* Responsible for the management of the CEO’s diary.
* Manage and schedule appointments and keep diaries constantly up to date with contact
details.
Travel Management:

* Arrange all aspects of travel for staff members as required including flights, hotel bookings,
currency, car parking, car hire etc.
* Assist with travel for non-staff-members and arrange for visas, as and when required.
Office & General Management:

* Produce purchase orders, payment requests and stationery requests as and when required.
* Implement and maintain an efficient filing system for the CEO.
* First point of contact for any telephone enquiries for the CEO, ensuring all messages are
forwarded promptly and efficiently.
* First point of contact for visitors and provide refreshments as and when required.
* Work with other members of the Team, providing support where necessary.
* Track projects.
* Helps efficient Office Hospitality and workflow management
Post and Emails:

* To manage emails and attend to correspondence and emails in a prompt and efficient
manner.
* To regularly review emails and post by referring to the relevant parties as appropriate.
Relationship Management:
* Maintaining and establishing contacts for CEO.
* Manage contact and liaise with Travel agents and other service providers on behalf of the
CEO.
* Maintain contact with any other party as required on behalf of the CEO.

Communication:

* To provide salient business data and information to the CEO for the purpose of assess
business performance.
* To implement a system to facilitate effective communication with the executive team,
management team and other pertinent employees.
* To prepare presentations, MI and Financial and other reports, Business reports for the CEO.
* To analyse financial and other reports for the CEO.
* To support and provide information for decision making to the CEO.
* Oversee reporting and monitoring of organisational performance metrics form various
stakeholders.
* Responsible for events-based coordination of activities organised by the HR team.
* To undertake any other duty as delegated by the CEO.
COMPETENCY
* Proficient computer skills and in-depth knowledge of relevant software such as MS Office
Suite.
* Knowledge of standard office administrative practices and procedures.
* Organizational and planning skills.
* Communication skills - good oral and written communication skills.
* Information gathering and information monitoring skills.
* Excellent interpersonal skills.